Student Life Regulations
Student Code of Conduct
1. No student shall receive, or attempt to receive, assistance not authorized in the preparation of any laboratory reports, examinations, essays, themes, term papers, or similar requirements to be submitted for credit as part of a course or to be submitted in fulfillment of a University requirement.
2. No student shall knowingly give, or attempt to give, unauthorized assistance to another in such preparation.
3. No student shall sell, give, lend, or otherwise furnish to any unauthorized person any material which can be shown to contain questions or answers to any examination scheduled to be given at any future date or time in any course of study offered by the University, excluding questions and answers from tests previously administered.
4. No student shall take or attempt to take, steal, or otherwise procure in an unauthorized manner any material pertaining to the conduct of a class, including tests, examinations, grade change forms, grade rolls, roll books, laboratory equipment, computer disks, access to computer files, computer printouts, etc.
5. No student shall submit any material which is wholly or substantially identical to that created or published by another person without giving appropriate credit (plagiarism). When direct quotations are used, they should be indicated, and when the ideas of another are incorporated into a paper, they must be appropriately acknowledged.
6. No student shall submit false claims of credit for work which has not been submitted by the claimant.
7. No student shall willfully falsify a written or verbal statement of fact to a member of the faculty so as to obtain unearned academic credit. No student shall fabricate facts, evidence, or research.
8. No student shall forge, alter, or misuse any University document relating to the academic status of the student.
9. No student shall willfully disrupt the normal classroom activity.
1. Alcoholic Beverages:
a. Consumption or possession of alcoholic beverages (is prohibited) unless authorized by the Dean of Students.
b. Intoxication made manifest by disorderly conduct, including fighting, boisterousness, rowdiness, obscene or indecent conduct or appearance, or vulgar, profane, lewd or unbecoming language.
2. Drugs: Use, possession (without valid medical or dental prescriptions), manufacture, furnishing, sales, or any distribution of any narcotic or dangerous drug controlled by law (is prohibited). Violators will be prosecuted to the full extent of the law.
3. Disorderly Conduct:
a. Breach of the peace or obstruction or disruption of teaching, administration, disciplinary procedures, or other University activities, including its public-service functions or other authorized activities.
b. Physical assault, or the threat of physical assault, including sexual assault, on or in University property, or at functions sponsored by the University or any recognized University organization.
c. Intentionally harassing another person. Harassing behavior includes, but is not limited to, threatening, intimidating, verbally abusing, impeding, telephoning, following, or persistently bothering or annoying or any other behavior which has the purpose or effect of interfering with an individual’s work or academic performance or creating an intimidating, hostile, or offensive work or academic environment. Harassment may represent, but is not limited to, acts based on sex, race, religion, national origin, disability or sexual orientation.
d. Refusal to vacate a building, street, sidewalk, driveway, or other facility when directed to do so by any properly identified faculty, administrator, or staff personnel while they are in the performance of their duties.
e. Failure to comply with instructions, directions or requests of any properly identified faculty, administrator, or staff personnel acting in the performance of their duties.
f. Lewd, indecent, or obscene conduct or expression.
g. The abuse or unauthorized use of sound amplification equipment indoors or outdoors. (Use of sound amplification equipment must be approved in advance by the Dean of Students or an authorized representative.)
h. Attempting to enter any event sponsored by the University or any recognized University organization without proper credentials for admission, i.e., ticket, identification card, invitation, or other reasonable qualifications for admission.
4. Hazing: Any act which tends to occasion or allow physical or mental suffering in connection with rites or ceremonies of induction, initiation, or orientation into University life or into the life of any University group or organization.
5. Damage to Property: Malicious or unwarranted damage or destruction of items of University property, items rented, leased or placed on the campus at the request of the institution, or items belonging to students, faculty, staff, guests of the University or of student groups.
6. Entry or Use of University Facilities:
a. Unauthorized entry into any University building, office or other facility.
b. Unauthorized use of any University telephone facility or of any other University facilities.
c. Possessing, using, making or causing to be made any key or keys for any University facility without proper authorization.
d. Unauthorized use of the password or account number of another student or faculty member to gain access to the computer or computer output. (This includes but is not limited to, any knowing and willing use of fraudulent means to process computer programs and obtain access to computer files.)
Under the terms of the Georgia Computer systems Protection Act, anyone accessing, attempting to access or abetting the access of a computer, computer system, or computer network for any scheme to defraud or for the purposes of obtaining money, property, or services by false or fraudulent pretenses, representations, or promises is guilty of a crime. Upon conviction, these persons may face a fine of not more than two and one-half times the amount of the fraud or theft, a prison term of not more than 15 years, or both.
The act also outlaws certain accesses, alteration, damage, or destruction of any computer, computer system, computer network, computer software program or data. Convicted offenders will be fined not more than $50,000.00, face a prison term of not more than 15 years, or both.
Under the terms of this law, it is the responsibility of appropriate University officials to report any violations involving computer systems for which they are responsible.
7. False Information and Record Falsification:
a. Furnishing false information to any University official, or on any University document (including the Application for Admission), or offering a false statement in any University disciplinary hearing.
b. Forgery, alteration or misuse of any University document, record, or identification.
8. Student Delinquencies – Financial Records, Property: Failure to remit, return, or submit financial obligations, property, or records of the University, within the time prescribed by the University.
a. Taking, attempting to take, or keeping in his or her possession, items of University property, items rented, leased, or placed on the campus at the request of the institution, or items belonging to students, faculty, staff, guests of the University, or student groups.
b. Selling a textbook not his/her own without the permission of the owner. The sale, or attempted sale, of a textbook not one’s own will be regarded as prima facie evidence of theft. Textbooks found should be turned in to lost and found at the University Police Department.
10. Gambling: Playing of cards or any other games of skill or chance for money or other items of value.
a. Intentionally false reporting of a fire or that a bomb or other explosive has been placed in any University building or elsewhere on the University property.
b. Tampering with fire-fighting equipment, safety devices or other emergency or safety equipment.
c. Setting an unauthorized fire.
d. Possession of unauthorized fireworks, firearms, or other projectile-propelling devices, ammunition, or dangerous weapons or materials. (Fireworks are defined as any substance prepared for the purpose of producing visible or audible effect by combustion, explosion or detonation.)
e. Unauthorized sale, possession, furnishing, or use of any incendiary device or bomb.
f. Use of smoking tobacco, in any form, in any campus facility.
g. Use of skateboards or rollerblades in unauthorized locations of the campus.
12. Any form of unauthorized solicitation in the residence halls, student center, parking lot or elsewhere on campus.
13. Residence: Violation of rules governing residence in University-owned or controlled property.
14. Violations of the Student Motor Vehicle Regulations: (Violations fall within the jurisdiction of the Southern Polytechnic University Police Department.)
15. Complicity (shared responsibility for infractions):
a. Knowingly acting in concert with any other person to perform an unlawful act or violate a University regulation or policy.
b. Students are responsible for the conduct of their guests on or in University property and at functions sponsored by the University or any recognized University organization.
16. Repeated violations of the published rules or regulations of the University, which cumulatively indicate an unwillingness or inability to conform to the standards of the University for student life.
17. Off-campus violations of the Student Conduct Code where there is a clear and present danger of material interference with the normal or orderly processes of the University.
18. The use of university hardware, software or network to download or distribute any copyright protected material without the owners consent. This includes but is not limited to music, videos, software and manuscripts.
19. Failure to comply with the Information Technology Acceptable Use Policy.
20. Unauthorized access to university systems or network. This includes fraudulent use of passwords, collecting passwords or other account information belonging to faculty, staff or another student. This includes but is not limited to any knowing and willing attempt to access or process computer programs by any fraudulent means.
21. Use of University resources, including but not limited to computer systems, telephone systems or the campus network to threaten or harass others.
1. All alleged acts of student misconduct (except violations of motor vehicle regulations) may be reported to the Dean of Students who is the principal administrator to enforce University disciplinary measures pertaining to student conduct violations. Cases involving charges of alleged misconduct must be carefully documented in writing and sufficient evidence must be presented to prove the alleged offense. In matters of alleged academic dishonesty or classroom disruption, a faculty member either:
a. Reserves the right and judgment to privately handle individual student cases. The corrective action to be taken may include a grade penalty or removal from the course with the assigned grade of "F". The faculty member will review the facts and circumstances and then discuss the circumstances with the student before taking final action. In the event the student cannot be reached he/she will be given the grade of "Incomplete" until such time as he/she can be reached. The student shall have the right of appeal of the faculty member’s decision, first to the faculty member’s department head, and then to the appropriate dean, and, if necessary, to the Vice President for Academic Affairs.
When an appeal for academic dishonesty violation reaches the office of the Vice President for Academic Affairs, the Vice President may choose to refer the appeal to the Academic Dishonesty Appeal Committee for its review and recommendation before making a final decision. Such a referral to this committee is not required.
The Academic Dishonesty Appeal Committee shall be composed of four faculty members and four students. One faculty member from each of the four colleges or schools shall be recommended by the Dean of each college or school and appointed by the Vice President for Academic Affairs. The four student representatives shall be recommended by the President of the Tau Alpha Pi Honor Society and appointed by the Vice President for Academic Affairs.
A faculty member of the appeals committee shall be appointed as chairperson by the Vice President for Academic Affairs. A quorum for committee meetings shall be five and the chairperson shall vote only in the event of a tie. All normal hearing and due process procedures will be followed in all cases referred to the Academic Dishonesty Appeal Committee.
Removal of a student from a course for academic dishonesty or disruptive behavior will result in a grade of "F". This grade of "F" shall not be superseded by a voluntary withdrawal from the course and will be included in the student’s cumulative grade point average calculated for graduation purposes: or
b. Refers the matter to the Director of Judicial Programs (with documentation) to be handled the same as any other alleged misconduct violation. If an academic dishonesty or classroom disruption case is referred to the Director of Judicial Programs, the faculty member must reserve judgment on any grade penalty until there is a determination of guilt or innocence.
2. The Director of Judicial Programs shall cause to be investigated alleged acts of student misconduct and may appoint a staff member to conduct an inquiry into alleged misconduct and recommend what further action, if any, might be initiated. When additional action is justified, the Director of Judicial Programs shall notify the accused student(s) in writing.
3. When the Director of Judicial Programs gives written notification to a student(s) for alleged misconduct, it shall contain a statement of the nature of the alleged or suspected misconduct and state the section(s) of the conduct code allegedly violated.
4. The Director of Judicial Programs or his designee will normally confer with the accused student(s) and at the conference the student(s) may: (1) admit or deny the alleged violation; (2) waive further hearing and request that the Director of Judicial Programs take appropriate action; or (3) request a hearing as specified in Section 5 or 6 below.
5. Cases of misconduct which may result in suspension or expulsion normally will be referred to the Student/Faculty Judicial Committee, which shall hear them. (This does not preclude possible legal actions by appropriate law enforcement agencies in those cases of non-academic misconduct in violation of federal, state, or local law.)
6. If the case does not involve possible suspension or expulsion, the Director of Judicial Programs may make full disposition of the case except that he may, at the request of the accused or for good cause, refer any case of misconduct to the Judicial Committee.
7. A student accused of an act of misconduct is encouraged to notify his or her parents or guardian of the charge(s). Parents or guardians may schedule a conference with the Director of Judicial Programs if they so request.
8. An accused student may continue to attend classes and other school functions until a decision is rendered. Exceptions to this will be when a student’s presence may create a clear and present danger of materially interfering with the normal operations of the school or when a material threat exists to members of the campus community. In such cases, the Director of Judicial Programs may impose temporary protective measures, including interim suspension, pending a hearing. A student is not entitled to continue in class while a suspension decision is under appeal.
9. After a disciplinary decision has been made, the Director of Judicial Programs shall give written notice of the action taken to party or parties who initiated the original misconduct complaint.
Procedural Rights of
1. Be accompanied by an advisor of his or her choice. The chosen advisor, however, may not actively participate in the dialog of the hearing but will be restricted to consulting and advising his or her client.
2. Remain silent with no inference of guilt drawn therefrom.
3. Question the complainant and all witnesses.
4. Present evidence in his or her behalf.
5. Call pertinent witnesses in his or her behalf.
6. Appeal the final disciplinary decision of the Director of Judicial Programs.
1. The Director of Judicial Programs shall set the date, time, and place of the hearing, shall notify the members of the hearing body, and shall summon all principals in the case (defendants and witnesses).
2. The Director of Judicial Programs shall notify the accused student(s) in writing at least three days before the scheduled hearing. The written notification should be by certified return receipt mail or personal service delivery. The written notification should specify:
a. The date, time and place of the hearing,
b. A statement of the nature of the suspected misconduct of which the person is being accused, with sufficient detail to ensure opportunity to prepare for the hearing, and
c. Names of witnesses scheduled to appear.
3. If the accused student is properly notified of a hearing but refuses to accept the certified letter or otherwise does not appear at the hearing, the Judicial committee may proceed with the hearing in the absence of the accused student. The student may request a rescheduled hearing in the event of a verifiable conflict with the original hearing date.
4. Decisions of the committee shall be by majority vote. A quorum for the Judicial Committee shall consist of four members (two faculty and two students).
5. Any member of the Judicial Committee shall disqualify himself or herself if his or her personal involvement in the hearing is of such a nature as to prejudice the case.
6. The hearings of the Judicial Committee shall be open for student misconduct cases but shall be closed for cases of academic dishonesty. The Judicial Committee may exclude any person who interferes with the hearing. Deliberations of the committee on all types of violations shall be closed to all except committee members.
7. The Judicial Committee shall have the option of making a tape recording of the proceedings or maintaining a written summary outline of the proceedings. This information, when completed, shall become part of the student’s disciplinary file which is maintained by the Director of Judicial Programs.
8. The chairperson of the Judicial Committee shall, within three working days, submit a written summary of the case along with the committee’s recommended disciplinary actions to the Director of Judicial Programs, who will make the final decision and notify the accused in writing. The Director of Judicial Programs shall also provide written notification of the action taken to the party or parties who initiated the original misconduct complaint.
1. Expulsion – a permanent severance of the student’s relationship with the University.
2. Disciplinary suspension – a temporary severance of the student’s relationship with the University. Normally, a disciplinary suspension action shall take effect immediately following notification to the student of the disciplinary action. Disciplinary suspension usually will continue for a specified period of time (not less than one semester duration not including the semester when the suspension action is initiated.) A student who has been suspended shall receive a letter grade of "WF" in all courses for that semester.
Once the period of suspension has been completed, the student shall be eligible to register for classes following consultation with the Director of Judicial Programs. The student will return to school on automatic disciplinary probation until graduation. If a student is suspended for a period of time of more than one calendar year, that individual must follow normal procedures for readmission outlined in the University catalog.
3. Disciplinary Probation – formal written notice to the student that any further major disciplinary problems may result in suspension. Disciplinary probation may also include community service, the setting of restrictions or fines requiring restitution for the damage or destruction of property or personal injury (medical expenses).
a. Oral reprimand/warning – an oral disapproval issued to the student
b. Written reprimand/warning – a written statement of disapproval to the student
5. Restrictions – exclusion from participating in:
a. Social activities
b. Identification card privileges
7. Restitution – a reimbursement for damage to or misappropriation of property; this may take the form of appropriate service or other compensation.
8. In cases where a student has been found guilty of academic dishonesty in a particular course, the faculty member may assess an additional academic penalty. Grade penalties are a faculty prerogative only and not part of the disciplinary measures to be administered by the Director of Judicial Programs.
1. A student is not entitled to continue in class while a suspension decision is under appeal.
2. In cases involving academic dishonesty, the accused or an accuser who is dissatisfied with the action taken by the Vice President for Academic Affairs may appeal the case in writing to the President of the University within five days after notification of the action taken. The President shall review the case and make a decision within five school days to grant or deny the appeal and notify the parties involved in writing.
3. An accused or an accuser who is dissatisfied with the action taken by the Director of Judicial Programs may appeal in writing to the Vice President for Student and Enrollment Services within five school days after notification of the action taken. Such appeal shall cite all reasons for dissatisfaction with the previous decision and shall normally require some evidence that procedural due process rights have been violated or that significant new evidence exists that was not considered during the original hearing. The Vice President shall review the case and make a decision within five school days to grant or deny the appeal and then notify the parties involved in writing.
4. If the appellant is dissatisfied with the decision of the Vice President, a final campus appeal may be made in writing to the President within five school days. The President shall review the case and make a decision within five school days to grant or deny the appeal and to notify the parties involved in writing.
5. An appellant who is dissatisfied with the action taken by the President may appeal the case in writing to the Senior Vice Chancellor for Human and External Resources of the Board of Regents of the University System of Georgia within a period of 20 days following the decision of the President. This application for review shall state the decision complained of and the redress desired. A review by the Board is not a matter of right, but is within the sound discretion of the board. If the application for review is granted the Board, or a committee of the Board, shall investigate the matter thoroughly and render its decision thereon within 60 days from the filing date of application for review or from the date of any hearing which may be held thereon. The decision of the Board shall be final and binding for all purposes. (Minutes, 1962-63, pp.244-45; 1967-68, pp. 750-751; 1973-74, pp. 176-177.)
Statement of Disruptive Behavior:
"The Board of Regents of the University System of Georgia reaffirms its policy to support fully freedom of expression by each member of the academic community and to preserve and protect the rights and freedom of its faculty members and the students to engage in debate, discussion, peaceful and non-disruptive protests, and dissent...
...the Board of Regents stipulates that any student, faculty member, administrator or employee, acting individually or in concert with others, who clearly obstructs, disrupts, or attempts to disrupt any teaching, research, administrative disciplinary, public service activity, or any other activity authorized to be discharged or held on any campus of the University System of Georgia is considered by the Board to have committed an act of gross irresponsibility and shall be subject to disciplinary procedures, possibly resulting in dismissal or termination of employment.
The Board reaffirms its belief that all segments of the academic community are under a strong obligation and have mutual responsibility to protect the campus community from disorderly, disruptive, or obstructive actions which interfere with academic pursuits of teaching, learning, and other campus activities." (Minutes, 1968-69, pp. 166-69; minutes, 1970-71, p. 98)
A. Social Functions and Meetings: All student organizations making plans for meetings or social functions on campus must first reserve space for the activity with the staff member responsible for the particular area, i.e., Assistant Director for Student Center Operations, Director of Residence Life, Director of Recreational Sports and Athletics, Library.
B. New Student Organizations:
1. Any group of students desiring to form an organization must submit a written statement of the purposes of the proposed organization, copies of the constitution, and a list of officers and members, to the Student Government for its approval. If the Student Government approves these, it shall forward them to the Student Life Committee whose approval is also necessary. Faculty approval will be granted by the acceptance of an approval recommendation in the minutes of the Student Life Committee. Subsequent revisions and amendments of the constitution must also be approved by the Student Government and the Student Life Committee.
2. After final recognition, a campus organization may submit an annual budget request to the Student Government Association during the regular budget cycle usually beginning early in the spring semester each year. The Student Council, at its discretion, may entertain and grant a campus organization’s request for special interim funding after its recognition by the SGA but before review by the Student Life Committee or approval by the faculty. Any such funding shall be reimbursed to the SGA if the organization is not finally recognized by the Student Life Committee and the faculty.
3. A copy of the constitution of each student organization is to be filed with the Office of Student Activities.
4. All student organizations are subject to the social regulations of Southern Polytechnic.
5. A periodic review of each student organization will be made by the Student Government Association to determine its vitality and usefulness, the pursuit of its purposes, the observance of its constitution and the student rules and regulations, and its compliance with all other relevant school rules and regulations. The conclusions about each organization will be transmitted to the Student Life Committee with a recommendation to continue, to place on probation for one year, or to inactivate the organization.
Note: A student who is registered for at least two consecutive semesters may continue participation for a third semester even though he or she is not registered for classes for that semester. A student in this situation must remain eligible to register and must pay the student activity/recreation fee. Dropping/withdrawing from all courses during the semester is considered non-attendance. Special consideration can be given to students who withdraw late in the semester and do not receive a refund of the student activity/recreation fee.
C. Advisors: All campus organizations should have an advisor who is either a full- or part-time faculty member or an administrative staff member. Under unusual circumstances certain organizations may be allowed to have an alumni or professional advisor who is not employed by Southern Polytechnic. Authorization for these exceptions must be approved by the Dean of Students or an authorized representative. Advisors are selected by the members of each organization for a term of one year. After this period the organization may renew or select another advisor. It is each organization’s responsibility to inform the Student Activities office of the current advisor’s name. The advisor’s primary role is to provide leadership and continuity from one year to the next in order to maximize the beneficial experiences for students. A statement of guidelines for advisors is available from the Student Activities office.
D. Fraternity and Sorority Rules:
1. In order to be eligible for initiation, a person must be a student in good standing.
2. The individual must meet all Southern Polytechnic InterGreek Council requirements concerning initiation.
3. All fraternities and sororities are subject to the rules established by the Southern Polytechnic Intergreek Council, and in addition must meet all requirements of the Student Life Committee.
E. Athletic Regulations:
1. In order to be eligible for intercollegiate athletic competition, a student must be a bona fide student in good standing, be carrying a schedule of at least 12 credit hours, and be making satisfactory progress toward a degree. (In addition, he or she must meet any further requirements of the NAIA.)
2. No student may participate in more than two sports in intercollegiate competition in any school year except by permission of the Director of Recreational Sports and Athletics. Participating as a student manager or assistant manager is counted as participation within the meaning of this rule.
Student Rights and Responsibilities
A. Academic Freedom: Academic freedom is a fundamental right of the entire Southern Polytechnic academic community, including faculty, students, and staff. Southern Polytechnic State University and the University System of Georgia have adopted the American Council on Education’s Statement on Academic Rights and Responsibilities. The following are among the major points in this document:
B. Student Responsibility: Southern Polytechnic students bear a general responsibility to support the institution’s effort to maintain a spirit of free inquiry and respect for the rights of others. This responsibility imposes a duty on students to refrain from conduct which is not consistent with the Southern Polytechnic Student Conduct Code and also to support the enforcement of civil laws where such enforcement is reasonably deemed necessary by responsible officials to the safety and well being of the members of the University community as well as the continued operation of the institution.
C. Right of Freedom of Association: Students at Southern Polytechnic are free to organize and join associations to promote their common interests. This organization is done according to the rules constituted and set forth regarding establishing student organizations. The regulations are complete and very explicit, and place cooperative responsibility for the established organization and the protection of the rights of all students.
D. Right to Listen: Students or properly established organizations (note regulations for establishing student organizations) are allowed to invite and to hear any person of their choosing for the purpose of hearing his or her ideas and opinions.
If the President of Southern Polytechnic, the Board of Regents, or an authorized designee thereof, after proper inquiry, determines that the proposed speech constitutes a clear and present danger to the ordinary operation of the University, he or she can ban the speaker.
Regulations require clearing such invitations through the Office of Student Activities for the purpose of arranging for security through the University Police Department, publicity through the Public Relations Office, notification of campus organizations, and information to the President.
E. Right to Freedom of Expression: Students at Southern Polytechnic have the right to express their opinions freely as a part of the educational process of the University. This includes the right to make complaints to University officials about unfair or abusive treatment, poor service or any other unacceptable behavior on the part of any University office, department or agency.
They must, however, respect the rights of others and allow them to be heard as they express their opinions. The students are expected to tell the truth and be mindful of the liability involved should what they express prove not to be fact. This freedom and right to expression is only a right as long as the expressions do not disrupt or interfere with the orderly operation of the campus.
F. Right to Fair Evaluation: Students are responsible for maintaining the standards of academic performance established by the faculty for each course in which they are enrolled. Grades and related academic evaluations should be based on considerations that are intellectually relevant to the subject matter under consideration. Students should not be disadvantaged or evaluated on the basis of their political opinions.
G. Right to File a Grievance: Students who believe that their rights have been violated may seek redress through the following procedure:
For Academic Matters:
For Other Matters:
H. Should it become necessary to inspect or have access to private quarters, the procedures listed in the Residence Hall guidebook will be followed.