Southern Polytechnic

Student Life




Student Handbook 2009-10

General Information
Student Activity Fee, Student Athletic Fee, Student Development Services for Distance Learning Programs, ID Cards, Frozen Records, Emergency Locator Service, Petitions to the Faculty, Standing Committees of the Faculty, Student Records Policy, Release of Information PolicyComputer and Network Usage Policy, No Smoking Policy, Rollerblade and Skateboard Policy, Hazing, Plan for Hazardous Weather Conditions School Closing Information, Affirmative Action, Sexual Harassment Policy, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Report, Sexual Assault Victimís Bill of Rights, Acquired Immune Deficiency Syndrome (AIDS) Policy, Student Medical/Administrative Withdrawals, Learning Disabilities Policy, Disabled/Handicapped Students, Bulletin Board Policy, Selected Academic Regulations, Grade Appeal Process, Classification of Students

Campus Directory

Departmental Information
Athletics, The ATTIC, Bookstore, Career & Counseling Services, Cashier's Window (Business Office), Computer Resources, Food Services, Library, Multicultural Programs, Post Office, University Police (Parking Information), Recreational Sports, Health and Wellness Services, Residence Life, Scholarships and Financial Aid, Student Center, Student Records, Veteran Affairs, Commuter Services

Campus Organizations
Student Activities, Students' Participation in Institutional Decision Making, Student Life Committee, Student Government Association, Campus Activities Board, Publications, Radio Station, SPSUís Responsibilities Regarding Publications and Other Media, Departmental and Professional Organizations, Social Organizations, Special Interests Organizations, Honor Societies, Awards Ceremony

Student Government Association Constitution

Student Rights and Responsibilities/Student Life Regulations

General Information

Student Activity Fee
Every student enrolled for on-campus classes is required to pay a student activity fee as part of University expenses. Distance learning students or students taking classes at off-campus locations are not required to pay student activity, athletic or health fees. The student activity fee is used in direct support of the various student activity programs of the University including the operation of the student center, the recreational sports program, the recreation and wellness center, the campus radio station, the student newspaper, a campus cultural series, and various activities of the Campus Activities Board including dances, movies, concerts and other entertainment programs. This fee also supports various academic competitions.

Each spring, any student organization requesting funding from the student activity fee must submit a budget request to the Student Government Association. The Student Government Association has primary responsibility for determining how student activity funds will be spent for the next year. Once the Student Government Association completes its budget, it forwards it to the Student Life Committee, the Vice President for Student & Enrollment Services and the President for final approval. The President of the University is ultimately responsible for the student activity budget. The Dean of Students works with each funded activity in terms of proper purchasing and expenditure procedures. All requests for expenditures are processed by the University Business Office which maintains final record keeping authority over the student activity budgets.

Further questions about the student activity fees or budgets should be directed to the Dean of Students at 678-915-7374.
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Student Athletic Fee
Every student enrolled for on-campus classes is required to pay a student athletic fee. The student athletic fee is used in direct support of the University's intercollegiate athletic program including basketball, baseball, tennis and athletic facilities improvement. The Director of Athletics, in cooperation with the Athletic Advisory Board, is responsible for preparing the annual athletic budget for the approval by the University President. The Director of Athletics is responsible for all expenditures from the athletic budget. Any further questions regarding the athletic fee or budget should be directed to the Director of Athletics at 678-915-7349.
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Student Development Services for Distance Learning Programs
Southern Polytechnic State University is committed to providing appropriate student development services to all enrolled students including those who may be participating in distance learning programs. Typically, access to these services is consistent with the unique nature of distance learning. Phone, fax, e-mail, and the Internet are the primary modes for service delivery. The Student Handbook is available on the University's web site, and this handbook outlines the various services available. Phone numbers, fax numbers, and e-mail addresses are also available to participating students. University service personnel are responsive to requests for assistance that they receive through these various media, and they are open to explore alternative ways of providing help.

Advising and mentoring activities are the primary responsibility of the faculty participating in distance learning programs. Other assistance is provided by personnel in each of the functional areas which include counseling services, career services, disability services, and financial aid. Several campus-based activities are funded by separate mandatory fees which are not charged to students participating in distance learning programs. These activities include social and cultural events, student organizations, recreational sports, health and wellness programs, housing/resident life and intercollegiate athletics. The activities are appropriately not available at off-campus locations.
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ID Cards
Identification cards (ID Cards) are required for every Southern Polytechnic student. Student ID's are obtained in the Auxiliary Services Office, 1st floor of the Student Center. These cards are issued during the "New Student Orientation" each semester at no charge. Students who did not get an ID card during orientation or who lose their ID card can obtain a new card for $3.00. ID cards will have a bar code affixed to the back, and this bar code will be used to verify that you have paid the proper fees each semester. The ID card will be valid only if all your fees have been paid.

ID cards are used to:

  • Check books out of the University library
  • Take the Regentsí Exam
  • Use campus computer labs
  • Gain entry into the Recreation & Wellness Center
  • Play pool or Ping-Pong in the Student Center game room
  • Obtain discounts at some local businesses
  • Identify yourself, if requested, to police personnel or other University officials.
  • Gain entry into Intercollegiate Athletic events

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Frozen Records
"Frozen Records" is a term used at Southern Polytechnic when a student is prohibited from any further official transactions with the University until certain specified obligations have been settled. The following are examples of situations whereby a student's records could be "frozen":

1.       Failure to pay campus traffic or library fines

2.       Failure to pay financial aid obligations

3.       Passing a "bad check" through the University

4.       Non-payment of institutional fees or residence hall rent

5.       Non-payment of accrued health services obligations

6.       Failure to return equipment to an academic or non-academic department

7.       Disciplinary reasons

8.       Academic dismissal

9.       Failure to satisfy Regentsí Test obligation

10.    Failure to satisfy CPC requirements

To avoid "frozen" status it is important to be current with your obligations to the University. If your records should became "frozen", you should promptly resolve the difficulty. If you fail to resolve the "frozen" status, you will not be allowed to register for classes for the next semester, transcripts of your academic work will not be sent, you may not write checks in the business office, you may not be allowed to check out books in the Library, and your automobile may be impounded for continuous traffic violations.

It is clearly to your advantage to avoid the "frozen" record category.

You may check your "frozen" status by contacting the Cashier's Window.
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Emergency Locator Service
Emergency assistance in locating a student is provided by the Dean of Students Office (678-915-7374) from 8:00 a.m. until 5:00 p.m., Monday through Friday. The University Police Department will provide emergency assistance in locating students on weekends and after 5:00 p.m. on weekdays (phone number: 678-915-5555). If campus security officials determine that a student (for whom a missing person report has been filed) has been missing for more than 24 hours, then within the next 24 hours they must: Notify the individual identified by the student to be contacted in this circumstance; If the student is under 18 years old, notify a parent or guardian; and, in cases where the student is over 18 and has not identified a person to be contacted, notify appropriate law enforcement officials.

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Petitions to the Faculty
A "petition" is a process whereby a student may formally ask the appropriate faculty committees for special consideration or exemption form a particular academic regulation. A petition form is provided by the Student Records Office and it provides a space for the student to state the purpose of the petition. In addition, the form provides spaces for instructors and/or department heads to sign the petition and to indicate either their support of lack of support for the student's petition request. Petitions are forwarded either to the Student Status Committee or the Curriculum Committee. The responsibilities of the respective committees are outlined in the following section titled "Standing Committees of the Faculty". Also, for further information on academic regulations, please refer to the University catalog.
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Standing Committees of the Faculty
The statutes governing Southern Polytechnic specify various standing committees of the faculty. Three standing committees of special importance to students are:

1.       Undergraduate Student Status Committee: The committee recommends the school's admission requirements and the dismissal policy and considers exceptions to all academic regulations stated in the University catalog except for those matters expressly delegated to the Undergraduate Curriculum Committee. All recommendations of the undergraduate Student Status Committee are subject to the approval of the faculty. The following are examples of situations handled by the status committee:

a.       Reinstatement after academic dismissal

b.       Awarding the grade of "W" for withdrawing past the announced term withdrawal deadline

c.        Term credit hour overload authorization

d.       Granting credit for courses over ten years old

e.       Requests to remove academic terms from cumulative grade point average computation

f.         Waiver of residency requirements for graduation

g.       Extension of an "I" (incomplete) status

2.       Undergraduate Curriculum Committee: The Undergraduate Curriculum Committee receives, reviews and makes a recommendation to the faculty on requests for curriculum modifications to existing programs or curricula for new programs. The committee also receives petitions from students on exceptions to the curriculum requirements for graduation and course substitutions. A recommendation on each petition is submitted to the faculty.

3.       Graduate Programs Committee: The Graduate Programs Committee receives, reviews, and makes recommendations to the Faculty on requests for new graduate curricula and modifications to existing graduate program curricula. The committee receives petitions from graduate students on exceptions to the curriculum requirements for graduation. The committee recommends admission requirements for the graduate programs and the policy on academic standing and considers exceptions to all academic regulations stated in the catalog pertaining to graduate students. The committee is also responsible for developing policies and procedures governing graduate programs and their administration, faculty, organizational structure, and instructional program. Recommendations of the committee are subject to the approval of the Faculty.

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Student Records Policy
A variety of academic and non-academic records are kept on each student who enrolls at Southern Polytechnic. An outline of the various types of records, who has access to these records, and under what conditions students may have access to these records is clearly spelled out in the general catalog under "Academic Regulations-Student Records". If any student has a question or is experiencing difficulty with a particular record file, he or she may contact the Registrar to discuss the situation.
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Release of Information Policy

1.       School officials within the institution who are not specifically listed with standard access but who may have been determined by the institution to have a legitimate educational need.

2.       Authorized federal and state authorities including state educational agencies.

3.       Accrediting organizations who need information for their accrediting functions.

4.       Parents of a dependent student as defined by the Internal Revenue Code of 1954 after presentation of proper evidence of that dependency.

5.       Officials with a lawful judicial order or subpoena provided the institution notifies the student of the order or subpoena prior to the institution's compliance.

6.       Appropriate persons in connection with an emergency when the information is necessary to protect the health or safety of a student or other persons.

7.       Agencies, sponsoring agencies, and institutions in connection with a student's application for or receipt of financial aid.

8.       Directory information: Southern Polytechnic maintains student information in various forms. Students who desire that "directory information" not be released without consent should so notify the Student Records Office in writing. The following may be included as "directory information" unless notification is received to the contrary:

Student's name, address, telephone listing, date and place of birth, major field of study, class schedule, current enrollment status, participation in officially recognized activities and sports, weight and height of members of athletic teams, date of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student.

3. Individual Privileges
It is the following individual privileges, all of which are currently existent at Southern Polytechnic State University, that empower each of us to be productive members of the campus community. It must be understood that privileges are conditioned upon acceptance of the accompanying responsibilities.

3.1 Privacy
To the greatest extent possible in a public setting we want to preserve the individual's privacy. Electronic and other technological methods must not be used to infringe upon privacy. However, users must recognize that Southern Polytechnic State University computer systems and networks are public and subject to the Georgia Open Records Act. Users, thus, utilize such systems at their own risk.
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Computer and Network Usage Policies

(please refer to:

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No Smoking Policy
Because of the documented health hazards (even of passive smoke inhalation by non-smokers), and because students, faculty and staff overwhelmingly desire a smoke free environment, the University implemented a campus-wide no smoking policy effective September 16, 1990. Smoking, or use of other tobacco products, will not be permitted inside any facility on the Southern Polytechnic campus except in individual residence hall rooms where all parties occupying the room agree to permit smoking. Appropriate receptacles will be provided in outside areas of all campus buildings for those who wish to smoke. "No Smoking" signs will be posted throughout the interiors of all buildings including the "common use" areas of the residence halls, student center, academic buildings, and administrative spaces.
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Rollerblade and Skateboard Policy
Student use of skateboards and rollerblades on campus has created a number of safety concerns resulting in a policy designed to provide reasonable protection for pedestrians and at the same time allow some recreational use of rollerblades and skateboards. In general, common sense dictates that individuals using rollerblades and skateboards must exhibit respect for and yield to normal pedestrian traffic on campus walkways and roadways. More specifically, no rollerblading activity is allowed within twenty feet of any roofed structure. Skateboard activity is restricted to only two areas of the campus:

1.       The service drive extending from Campus Drive to the loading area of the library, but not including the loading area of the library. This service drive runs between the administration building and Norton hall and does not include the pedestrian walkway closest to Norton Hall or the stairs leading from the library loading area to the upper campus

2.       The stage area of the outdoor amphitheater. This does not include the long walkway extending from the academic building to the amphitheater, or the stairs located immediately behind the stage area. Skateboard use will be allowed only on the stage and on the seating steps associated with the stage.

It is understood that the primary use of the service drive and the amphitheater will prevail in the event there is a conflict over use of space.
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Hazing is against the law in the State of Georgia. Hazing is inconsistent with the goals and purposes of Southern Polytechnic State University and is explicitly forbidden.

1.       Hazing means any situation or action which (1) recklessly or intentionally endangers the mental or physical health or safety of a student or, (2) willfully destroys or removes public or private property for the purposes of initiation or admission into or affiliation with, or as a condition of continued membership in, an organization operating under the sanctions of, or recognized as an organization by the University including, without limitation, fraternities and sororities.

2.       Examples of prohibited hazing follow. These examples are merely illustrative of specific forbidden practices and are not intended to be all-inclusive.

1.       Any brutality of a physical nature, such as whipping, beating, branding, forced calisthenics, or exposure to the elements.

2.       Forced consumption of food, liquor, drug, or any other substance.

3.       Any activity which would subject the individual to extreme mental stress, such as sleep deprivation, or conduct which could result in extreme embarrassment.

4.       Any willful destruction or removal of public or private property.

5.       Placing a member or pledge in a situation of actual or simulated peril or jeopardy.

6.       Undignified stunts or methods, either private or public, and/or any ordeal which is in any respect indecent or shocking.

7.       Kidnapping or paddling.

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Plan for Hazardous Weather Conditions School Closing Information
If ice, sleet or snow produces hazardous driving conditions that necessitate the suspension of classes and the closing of the campus, official announcements will be made over radio stations WSB-AM, WSB-FM, WPCH-FM, WGST-FM, WSTR-FM (Star 94), WZGC-FM (Z93), WFOM and WGHR (in Marietta). In addition, Channel 2-WSB-TV, Channel 5-WAGA, and Channel 11-WXIA, will carry the announcement. Only announcements made by these radio and television stations will be considered official. Students, faculty and staff are requested to listen to one of these stations for official announcements rather than calling the Southern Polytechnic campus or the University Police Department.

When bad weather conditions exist, only two classifications will be used relative to the operational status of Southern Polytechnic.

  • Campus Open: All employees are expected to report to work and all scheduled classes will be held.
  • Campus Closed: All classes are cancelled and employees do not report to work.

The Physical Plant and the University Police Department will be operated with existing personnel when the campus is closed. The Library will be open, if possible, for student use. The Student Center will be opened by the Student Center staff; and, every effort will be made to provide food service for on-campus residents.
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Affirmative Action
Southern Polytechnic State University is committed to making all of its programs and services available to all qualified students regardless of their race, age, sex, national origin, ethnicity, religion, marital status, Vietnam era veteran status, handicap, or other non-relevant criteria. Historically, the success of equal opportunity through affirmative action was perceived to be dependent upon the enforcement powers of federal, state, or local agencies. The authority of these agencies was mandated through a variety of laws and regulations. The University's affirmative action program specifically addresses this institution's obligation under Titles VI and VII of the Civil Rights Act of 1964, as amended; Executive Order 11246, as amended by Executive Order 11375; Revised Order No. 4; the Equal Pay Act of 1963, as amended; the Rehabilitation Act of 1973, as amended; the Vietnam-era Veteranís Rehabilitation Act of 1974, as amended (38 USC 2012); Titles VII and VIII of the Public Health Services Act; Title IX of the Educational Amendments of 1972; and all applicable laws and ordinances of the State of Georgia and the City of Marietta.

Southern Polytechnic State University has established as one of its goals the implementation of affirmative action as part of its internal policies and procedures. Considerations related to full access for all students have become a normal part of admissions decisions, financial aid awards and all other areas of student affairs, including student housing, recreational programs, student government, student organizations, academic life, and student employment.

Grievance Procedures: All grievances or complaints alleging action of a discriminatory nature are the responsibility of the Affirmative Action Officer of the University. Matters relating to student grievances or complaints of discrimination, however, can be directed to the Dean of Students who will immediately coordinate his/her actions with the Affirmative Action Officer. Upon the receipt of a grievance or complaint, the Dean of Students and/or the Affirmative Action Officer will discuss the grievance with the aggrieved party. During this conference, alternative strategies will be discussed with the aim of resolving the complaint. Initially, attempts will be made to resolve the complaint informally, and this may include a joint conference between the accused and the aggrieved party in an effort to negotiate an agreement between the two parties. Should this or other informal strategies fail to resolve the complaint, a formal hearing will be convened upon the request of the aggrieved party.

The grievance panel will depend largely upon the nature of the complaint and may include the Student/Faculty Judicial Committee or a grievance panel chosen according to the procedures outlined in the Universityís "Equal Opportunity Grievance Procedures". The final determination of the grievance panel will be used by the Affirmative Action Officer in consultation with the aggrieved party.

The grievance hearing shall be conducted during normal working hours and all provisions of procedural due process will be adhered to, including the making of a tape recording of the proceedings. The committeeís recommendations shall be rendered according to the principle of preponderance of evidence.

At the conclusion of the hearing and within five working days, the hearing panel shall forward to the Affirmative Action Officer a summary of its report and a specific recommendation to the University for a settlement of the case. The committee may decide that there is no substance to the charges and recommend that no corrective action is necessary. The hearing panel will also have the right to recommend to the University through the Affirmative Action Officer any changes it feels necessary to correct a discriminatory practice.

The Affirmative Action Officer will forward the hearing panelís recommendations to the President of the University for final action. It shall be understood that the opinions and recommendations offered by the hearing panel to the President are advisory and no way binding as to the recommended course of action. After consideration of the hearing panelís report, the President shall within five working days make a final decision. Should the aggrieved party remain dissatisfied with the Presidentís decision, appeals may be made by petition to the Executive Secretary of the Board of Regents, pursuant to the by-laws of the Board of Regents, Article 9, page xxvii.
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Sexual Harassment Policy
Using the definition contained in the Equal Employment Opportunity Commission Guidelines, the 1984 "Policy Statement of Sexual Harassment" defines sexual harassment as follows:

Unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature constitutes sexual harassment when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individualís employment or academic advancement, (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions or academic decisions affecting such individual, (3) such conduct has the purpose or effect of unreasonably interfering with an individualís work or academic performance or creating an intimidating, hostile, or offensive working or academic environment.

Sexual harassment of any member of the University community is prohibited and will subject the offender to possible disciplinary action after compliance with procedural due process requirements. Sexual harassment is also prohibited by the University System of Georgia and by state and federal law.

For more complete information on the Universityís Sexual Harassment Policy, please see SPSU Policy and Procedure Manual, Section 890.0 (Sept., 1989). The policy is available on-line at:
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Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Report
In 1998, the federal government passed the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, formerly the Student Right to Know and Campus Security Act of 1990. This law requires colleges and universities receiving federal funding to disclose the reported instances of criminal actiivty on their campuses in accordance with the FBI Uniform Crime Reporting (9UCR) criteria.

The law specifically requires the reporting of violent crime, burglary, and motor vehicle theft, as well as a summary of arrests and disciplinary referrals for liquor law violations, drug abuse violations and weapons possessions.

In compliance with this act, the statistics for the previous three years are available on the University Police Web page or you can obtain a hard copy of this report by contacting the University Police Department in Norton Dorm (Bldg. V).

SPSU is now required, upon written request, to disclose to the alleged victim of a crime of violence or a non-forcible sex offense, or to the alleged victim's next of kin (if the victim dies as a result of the crime or offense), the final results of any institutional disciplinary proceeding dealing with that crime or offense.
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Sexual Assault Victimís Bill of Rights
The following rights shall be accorded, by all campus officers, administrators, and employees of Southern Polytechnic State University, to victims of campus-related sexual assaults:

1.       The right to have any and all sexual assaults against them treated with seriousness; the right, as victims, to be treated with dignity; and the right for campus organizations which assist such victims to be accorded recognition.

2.       The right to have sexual assaults committed against them investigated and adjudicated by the duly constituted criminal and civil authorities of the governmental entity in which the crimes occurred; and the right to the full and prompt cooperation and assistance of campus personnel in notifying the proper authorities. The foregoing shall be in addition to any campus disciplinary proceedings.

3.       The right to be free from any kind of pressure from campus personnel that victims not report crimes committed against them to civil and criminal authorities or to campus enforcement and disciplinary officials; or report crimes as lesser offenses than the victims perceive them to be.

4.       The right to be free from any kind of suggestion that campus sexual assault victims not report, or under-report, crimes because:

a.       victims are somehow responsible for the commission of crimes against them;

b.       victims were contributorily negligent or assumed the risk of being assaulted; or

c.        by reporting crimes, they would incur unwanted personal publicity.

5.       The same right to legal assistance, or ability to have others present, in any campus disciplinary proceeding that the institution permits to the accused; and the right to be notified of the outcome of such proceeding.

6.       The right to full and prompt cooperation from campus personnel in obtaining, securing, and maintaining evidence (including a medical examination) as may be necessary to the proof of criminal sexual assault in subsequent legal proceedings.

7.       The right to be made aware of, and assisted in exercising any options, as provided by State and Federal laws or regulations, with regard to mandatory testing of sexual assault suspects for communicable diseases and with regard to notification to victims of the results of such testing.

8.       The right to counseling from any mental health services previously established by the institution, or by other victim-service entities, or by victims themselves.

9.       After campus sexual assaults have been reported, the victims of such crimes shall have the right to require that campus personnel take the necessary steps or actions reasonably feasible to prevent any unnecessary or unwanted contact or proximity with alleged assailants, including immediate relocation of the victim to safe and secure alternative housing, and transfer of classes if requested by the victims.

10.    In addition to the above rights, students, whether sexual assault victims or not, have a right to habitability in campus housing and in campus accommodations for which the University receives any compensation, direct or indirect.

Definition: For purposes of this sub-paragraph, "habitability" shall mean an environment free from sexual or physical intimidation, or any other continuing disruptive behavior by persons sharing rooms or their guests, that is of such a serious nature as would prevent a reasonable person from attaining their educational goals. Substantiated violations of the above-listed habitability provisions shall be corrected by campus personnel by relocation of the complainant to acceptable, safe and secure alternative housing as soon as practicable, unless the conditions of non-habitability demonstrate the necessity of immediate action by campus personnel.

Victims of sexual assault can obtain assistance from University Police, the Counseling Office, Campus Nurse, Residence Life and Judicial Programs Office, or the Dean of Students. In addition, there are other services available in the Marietta area including:

Rape Crisis Center (770) 428-2666

24-hour Hotline for information, counseling, and crisis intervention sponsored by the Cobb county YWCA.

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Acquired Immune Deficiency Syndrome (AIDS) Policy
It is the policy of the Southern Polytechnic State University to provide academic programs, support services, and social/recreational activities to all eligible individuals. In the event a student, faculty member, or staff member is diagnosed as having Acquired Immune Deficiency Syndrome (AIDS), or there is clinical evidence of infection with the Human Immunodeficiency Virus (HIV), they shall retain their right to these programs, services and activities. Students and employees of the University who may become infected with the AIDS virus will not be excluded from enrollment or employment, or otherwise restricted, unless medically-based judgments in individual cases establish that exclusion or restriction is necessary to the welfare of the individual or other members of the University community.

No admissions restrictions will be applied, and no effort will be made to identify a person with AIDS during the admission process.

Students with AIDS will not be denied assignment to a campus residence hall but specific decisions regarding housing assignments and roommates will be made on an individual basis utilizing medical personnel as necessary.

Individuals who have AIDS are expected to seek expert medical advice about their health condition and are obligated to conduct themselves responsibly in the interest of protecting others.

The University will conduct an ongoing education program for students, faculty and staff regarding the transmission and prevention of AIDS in order to promote rational decision-making and to minimize confusion and fear about this disease.

The University does not have an AIDS Testing Service on campus. Individuals interested in AIDS testing can talk with the campus nurse or contact one of the following for assistance:

AID Atlanta
1438 W. Peachtree St
Atlanta, GA
Phone: (404) 872-0600
Free service including pre-and post-test counseling
Tuesdays, 2:00 Ė 5:00 p.m.

Cobb County Health Department
1605 County Farm Road
Marietta, GA
Phone: (770) 514-2300
$20.00 charge including pre- and post- test counseling
Mon.-Fri, 8:30 Ė 11:00 am and 1:00 Ė 6:00 p.m.
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Student Medical/Administrative Withdrawals
A student may be administratively withdrawn from the University when in the judgment of the Dean of Students, in consultation with the involved faculty member(s), and, when appropriate, other professional medical and psychological resources and the parents of the students, it is determined that the student suffers from a physical, mental, emotional or psychological health condition which: (a) poses a significant danger or threat of physical harm to the student or to the person or property of others or (b) causes the student to interfere with the rights of other members of the University community or with the exercise of any proper activities of functions of the University or its personnel or (c) causes the student to be unable to meet institutional requirements for continued enrollment, as defined in the student conduct code and other publications of the University.

In consideration of the Buckley Amendment (Family Education Rights and Privacy Act of 1974), parents of dependent students can be consulted on a medical withdrawal action without the studentís permission. Consultation with parents of independent students can occur if knowledge of the situation is necessary to protect the health or safety of the student or other individuals.

Except in emergency situations, a student shall, upon written request, be accorded an appropriate hearing prior to final decision concerning his or her continued enrollment at the University. In emergency situations where there is a foreseeable danger that the student may be harmful to himself or herself or to other individuals, the Dean of Students or the Director of Judicial Programs may take immediate protective measures including interim suspension or administrative withdrawal. An appropriate hearing to review this action will be scheduled at a later time upon the written request of the student.

When a student is administratively withdrawn under the provisions of this policy, the student may request that the appropriate committee (Undergraduate Student Status Committee or Graduate Programs Committee) consider awarding the grade of "W" for all courses in which the student is enrolled for that respective semester.
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Learning Disabilities Policy
To become eligible for special services at Southern Polytechnic, a student must verify the specific learning disability by having a psychological evaluation sent to the Learning Disabilties Coordinator in the ATTIC. This evaluation, to be conducted by a qualified psychological examiner, must bear evidence that the student is not achieving commensurate with his/her age and ability level in one or more of the areas listed below:

1.       Oral expression

2.       Listening comprehension

3.       Written expression

4.       Basic reading skill

5.       Reading comprehension

6.       Mathematics calculation

7.       Mathematics reasoning

The psychological evaluation should include a full-scale intelligence test, a standardized individual achievement test, and psychoeducational tests relevant to the problem area.

Any student who suspects a learning disability but who does not have proper documentation can schedule a private evaluation with a qualified examiner. Documentation may be subject to approval by the Regents Center for Learning Disorders. The LD Coordinator can make appropriate referrals to examiners in the community, or at the Regents Center for Learning Disorders, but the individual student will be responsible for all related examination fees.

Special services and considerations are available through the ATTIC to any learning disabled student at Southern Polytechnic. All such services are implemented on an individual basis.

Note: See also Departmental Section "Learning Disabled Student Services".
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Disabled/Handicapped Students
(See Departmental Section on Disabled/Handicapped Students)
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Bulletin Board Policy
Any student or approved student organization may place posters or printed material on bulletin boards provided by the University for that purpose. All proposals for the construction of large signs or displays shall be submitted to the Dean of Students for a review of safety and esthetic appeal prior to construction.

Political Campaign Material and Commercial Advertising

a.       With the exceptions noted herein, the on-campus distribution of commercial materials offered for sale or to induce sales shall be prohibited. The distribution of newspapers shall be limited to regular subscribers or to vending machines placed at locations approved by the Vice President for Business and Finance.

b.       Except for items specifically ordered by students or members of the faculty or staff for use in conducting official University activities, or for items offered to the general public in conjunction with authorized campus events, non-institutional persons shall be prohibited from posting, exhibiting or distributing commercial literature and materials on campus.

c.        Individuals, including recognized candidates for public office, may distribute literature or non-commercial materials at locations on campus which are designated by the Office of Public Relations providing that the process of distribution does not interfere with regularly scheduled classes or similar campus activities or does not infringe upon the privacy of individuals. Distribution must be in the form of personal and voluntary acceptance. Such literature may not be placed on private property such as automobiles parked on campus.

d.       All distributed material shall clearly identify the name of the organization or sponsoring persons and, except for official University announcements, shall ordinarily be moved within ten days of posting. Failure to remove such material shall be considered sufficient cause to deny future posting privileges.

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Selected Academic Regulations
(For a review of all Academic Regulations, see current University catalog.)

Attendance Regulations
There are no formal institutional regulations regarding class attendance. The resources of the school are provided for the intellectual growth and development of the students who attend. The fact that classes and laboratory periods are scheduled is evidence that attendance is important and students should maintain regular attendance if they are to attain maximum success in the pursuit of their studies.

The degree of class attendance required may vary with the course or the instructor. Each classroom/laboratory will set his or her attendance policy. Within the first calendar week or the first laboratory meeting of the semester the instructor will inform the students, in writing, of the attendance policy for that class. It is the prerogative of the instructor to determine grade penalties for absences. The instructor may reduce the course grade of any student who fails to meet the attendance requirements as set forth in the instructorís attendance policy. Students should understand they are responsible for all course material covered and that they are responsible for the academic consequences of their absences.

Students who are absent because of participation in approved University activities such as field trips, athletic events, etc., will be permitted to make up the work missed during their absences. Approval of such absences will be granted by the instructor only if advance notice in writing is given to the instructor.

Should the instructor be late in meeting a class or a laboratory period, students will wait a minimum of fifteen minutes. If during the fifteen minutes waiting period no notification to remain is given, students may leave without penalty.

Withdrawal from Classes
Students desiring to withdraw from one or more classes before the end of the midpoint of the semester should secure a Request to Withdraw form from the Office of Student Records. After returning the completed form to the Office of Student Records, the student will be given a grade of "W" in the course(s). In cases where the student is no longer on campus, a written or faxed request from the student received by the Records Office on or before the prescribed date for official withdrawal will be honored.

Students who withdraw after the midpoint of the semester are not eligible for a grade of "W" except in cases of hardship as approved by the faculty. Normally, students withdrawing after the withdrawal deadline date receive a grade of "WF" for the course(s).

A request for a grade of "W" past the deadline date is properly made on a Petition to the Faculty form available at the Office of Student Records. The petitions must be completed, signed by the studentís major department head and bear sufficient documentation to support the hardship. The petition is reviewed by the Undergraduate Student Status Committee and students are advised in writing by the Records Office as to the action taken on the petition. Students should not assume that petitions requesting a grade of "W" will be approved until notification of the committee action has been received.

Incomplete petitions and/or failure to follow the prescribed procedures may result in the student not being approved for a grade of "W". The date that the completed withdrawal form or Petition to the Faculty (if later approved) is received by the Office of Student Records is the official date of withdrawal.

No student will be allowed to withdraw from a course after the final class day of the semester.

Students withdrawing from all classes during the refund period are entitled to a refund of a portion of the fees paid for the course(s). Students should consult the Academic Calendar to determine the date and amounts of refunds (if any) available. No refund will be given to a student who partially withdraws from the University.

Disruptive Behavior and Academic Dishonesty
A faculty member reserves the right to remove any student from his or her course if the studentís behavior is of a disruptive nature or where there is evidence of academic dishonesty. In instances of disruptive behavior and/or academic dishonesty, the faculty member will discuss the circumstances with the student(s) before taking final action. In the event the student cannot be reached, he/she will be given the grade of "Incomplete" until such time as he/she can be reached. The student shall have the right of appeal of the faculty memberís decision first to the faculty memberís department head and then to the appropriate college or school dean and, if necessary, to the Vice President for Academic Affairs. Removal of a student from a course under this provision will result in the faculty memberís issuing a grade of "F". A grade of "F" issued under these circumstances shall not be superseded by a voluntary withdrawal and will be included in the studentís cumulative grade point average calculated for graduation purposes.

Final Examinations
A schedule of final examinations will be published in each semester's "Registration Bulletin". All final examinations will be administered at the assigned time according to the published schedule. Prior written approval must be obtained from the Vice President for Academic Affairs in order to change the time for administering a final examination from the published schedule.

Examination schedule conflicts are to be resolved as follows:

A.       The course with the highest catalog number will reschedule the exam.

B.       If two courses share the same numerical description, then the departmental designation first in alphabetical order reschedules the exam.

Students must inform instructors of exam conflicts at least one week prior to the exam.

If a student is scheduled to take three or more final examinations on the same day, the student may request his/her instructors to reschedule the exams. The procedure described above to resolve schedule conflicts applies. The courses with the two lowest catalog numbers are not rescheduled. (P & P 304.0 pp.3-4.)

Grading System
The following are used to specify the level of performance in academic courses and are computed into the quarterly and cumulative grade point averages:

A   Excellent
B   Good
C   Satisfactory
D   Passing
F   Failure
This grade ("F") is assigned for a student whose scholastic performance is unsatisfactory. If the course is a required course or if the student desires credit for the course, the course must be repeated at Southern Polytechnic State University with a passing grade before credit can be allowed.

For subjects including both class and laboratory work, both portions are considered essential and the grades on each will be combined at the end of the semester and reported as one. Failure in either class or lab may result in failure of the entire course.

A grade of "F" is assigned also if a student is removed from class under the provisions of the section on Academic Dishonesty.

WF   Withdrawal After Deadline
Withdrawn officially after the midpoint of the semester. A grade of "WF" in a course is counted in the studentís scholastic average as a failing grade.

The following symbols are approved for use in the cases indicated, but are not included in the calculation of the grade point averages.

I   Incomplete
This symbol indicates that a student was doing satisfactory work but, for nonacademic reasons beyond his or her control, was unable to meet the full requirements of the course. An incomplete must be removed during the next semester in which the student is in residence. Otherwise, the Records Office shall convert the "I" into an "F". The subject will then have to be repeated. If at the end of the third semester of non-attendance following the semester the "I" has not been removed, then the course must be repeated if a required subject. The "I" grade remains on the studentís record, but is not reflected in the studentís scholastic average.

IP   In Progress
This symbol indicates that credit has not been given in courses that require a continuation of work beyond the semester for which the student signed up for the course. The use of this symbol is approved for selected institutional credit only courses, dissertation and thesis courses, and project courses. This symbol cannot be substituted for an "I" (incomplete).

S   Satisfactory
This symbol may be used for graduate courses such as masterís thesis and internship.

U   Unsatisfactory
This symbol may be used for graduate courses such as masterís thesis and internship.

V Audit
Assigned when a course has been audited. No credit is given. This grade may not be used at any future date as a basis for receiving course credit.

W   Withdrawal
Withdrawn officially before the midpoint of the semester. Courses carrying the "W" grade will not be counted in the studentís scholastic average.

NR   Not Reported
Used only in extreme emergencies when a professor fails to turn in grades on time and should be removed from the transcript when the actual grades are reported.

Cumulative Grade Point Average
The cumulative grade point average is computed by dividing the total quality points earned by the total number of credit hours for which the student has received a final grade of "A", "B", "C", "D", "F", or "WF". Only courses scheduled at Southern Polytechnic State University are considered in the cumulative grade point average. Credits earned at other institutions, credit by examination, credits for which quality points are not assigned, institutional credit courses, and courses otherwise excluded by institutional policy are not considered when calculating the cumulative grade point average for graduation purposes.

The cumulative grade point average may not include course for which a grade of "C" or better has been earned previously at Southern Polytechnic State University.

Quality Points are assigned as follows:

For each credit hour with a grade of

A four points
B three points
C two points
D one point
F zero points
WF zero points

Grade Changes
Grades which have been assigned to a student by an instructor may be changed no later than the end of the third semester following the semester in which the grade was awarded. Grade changes must be initiated by the instructor. Grades included in this provision are "A", "B", "C", "D", "S", "U", and "F".
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Grade Appeal Process Approved Fall, 1993
To appeal a grade, a student must present clear evidence that a grade was assigned by some criteria other than an evaluation of academic performance. The following procedure should be followed if such a situation arises.

1.       The student must notify the faculty member of his or her intent to appeal a course grade within the semester immediately following the semester in which he or she took the course in question. The student should discuss the complaint with the faculty member involved as soon as possible. If the situation remains unsettled,

2.       The student must discuss the complaint with the department head of the department in which the course was taken. The program head must then discuss the complaint with the faculty member. The program head shall inform the student and the faculty member of the recommendation. Both the student and the faculty member have the right to appeal that recommendation to the dean of the college or school which houses the course involved.

3.       After listening to the complaint informally, the Dean, if requested by the complainant, shall begin the investigation of the grade appeal case by obtaining (if not already obtained) written statements from the student, faculty member, and the program head. The Dean shall inform the student and the faculty member of the Deanís recommendation. Both the student and the faculty member have the right to appeal that recommendation to the Vice President for Academic Affairs.

4.       The Vice President for Academic Affairs shall inform the student and the faculty member of any decision made by the Vice President concerning the case. Both the student and the faculty member have the right to appeal that decision to the President of the University.

5.       If the recommendation is appealed to the President of the University, the President shall inform the student, the faculty member, the program head, the Dean, and the Vice President for Academic Affairs of the Presidentís decision. The Presidentís decision is final.

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Classification of Students
Credit Hour: One credit hour corresponds to one hour per week of classroom work for a semester or to three clock hours or its equivalent of laboratory work per week for a semester.

A student is classified at the end of each semester by the Office of Student Records on the basis of the number of credit hours earned toward graduation. The credit hours include all coursework for which the student has earned University level credits at Southern Polytechnic State University plus any transfer credits accepted by Southern Polytechnic State University.


Credit Hours Earned








90 and above

Full-time Students Undergraduate students enrolled for 12 or more credit hours and graduate students enrolled for 9 or more credit hours are considered as full-time students.

Continuous Enrollment To remain continuously enrolled, a student must not have an absence of two or more consecutive semesters of matriculation at Southern Polytechnic State University.

Academic Standing (Undergraduate Students) It is required that each undergraduate student maintain a cumulative grade point average of 2.00 in order to graduate.

Deanís List Students who have earned 12 or more hours with a scholastic average of 3.50 or better for the current semester and who are not subject to any disciplinary action shall be on the Deanís List, which is published each semester.

Deanís Merit List Students who have earned 9 or more hours with a scholastic average of 3.50 or better for the current semester and who are not subject to any disciplinary action shall be on the Deanís Merit List, which is published each semester.

Good Standing A student eligible to enroll at Southern Polytechnic State University is in good standing.

Academic Probation A student whose cumulative grade point average falls below 2.00 will be placed on academic probation.

A student on probation may register for a maximum of 13 credit hours unless approval of the studentís major department head is granted to schedule additional hours (to a maximum of 18).

Continued Probation A student whose cumulative grade point average remains below 2.00 for two or more successive semesters of enrollment, but whose semester average is 2.00 or higher, may continue enrollment on probation. A student on continued probation may register for a maximum of 13 credit hours unless approval of the studentís major department head is granted to schedule additional hours (to a maximum of 18).

Academic Suspension A student whose semester grade point average is below 2.00 and whose cumulative grade point average is below 2.00 for at least two consecutive semesters of enrollment shall be academically suspended for unsatisfactory scholarship.

Transfer students admitted on "academic probation" and who do not attain the minimum scholarship requirement during their first semester of attendance at Southern Polytechnic State University shall be academically suspended for unsatisfactory scholarship.

Reinstatement A student who has been academically suspended for the first time at Southern Polytechnic State University must stay out at least one semester. After a break of at least one semester, the student may seek reinstatement. Reinstatement will be granted if the student files a Petition for Reinstatement no later than 20 working days prior to the beginning of the semester in which the student plans to re-enroll.

A student who has been academically suspended for the second time at Southern Polytechnic State University must stay out at least one year (12 months). After a break of at least one year, the student may seek reinstatement. Reinstatement will be granted if the studentís Petition for Reinstatement is approved by the faculty. Completed petitions must be filed with the Office of Records no later than 20 working days prior to the beginning of the semester in which the student plans to re-enroll.

Reinstated students will be placed on "continued probation".

Academic Dismissal After a second reinstatement, a student whose semester grade point average is below 2.0 and whose cumulative grade point average is below 2.00 shall be academically dismissed. A student on academic dismissal may not apply for reinstatement.

Academic Standing (Graduate Students) It is required that each graduate student maintain a cumulative grade point average of 3.00 in order to graduate.

A student whose cumulative grade point average falls below 3.00 will be placed on "academic probation."

A student whose cumulative grade point average remains below 3.00 for two or more successive semesters of enrollment, but whose current semester average is 3.00 or higher, may continue enrollment on probation.

A student whose current semester grade point average is below 3.00 and whose cumulative grade point average remains below 3.00 for at least two consecutive semesters of enrollment shall be academically dismissed for unsatisfactory scholarship.
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Southern Polytechnic
State University

South Marietta

Marietta, GA


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