Each spring, any student organization requesting funding from the student activity fee must submit a budget request to the Student Government Association. The Student Government Association has primary responsibility for determining how student activity funds will be spent for the next year. Once the Student Government Association completes its budget, it forwards it to the Student Life Committee, the Vice President for Student & Enrollment Services and the President for final approval. The President of the University is ultimately responsible for the student activity budget. The Dean of Students works with each funded activity in terms of proper purchasing and expenditure procedures. All requests for expenditures are processed by the University Business Office which maintains final record keeping authority over the student activity budgets.
Further questions about
the student activity fees or budgets should be directed to the Dean of
Students at 678-915-7374.
Development Services for Distance Learning Programs
Advising and mentoring
activities are the primary responsibility of the faculty participating in
distance learning programs. Other assistance is provided by personnel in each
of the functional areas which include counseling services, career services,
disability services, and financial aid. Several campus-based activities are
funded by separate mandatory fees which are not charged to students
participating in distance learning programs. These activities include social
and cultural events, student organizations, recreational sports, health and
wellness programs, housing/resident life and intercollegiate athletics. The
activities are appropriately not available at off-campus locations.
ID cards are used to:
1. Failure to pay campus traffic or library fines
2. Failure to pay financial aid obligations
3. Passing a "bad check" through the University
4. Non-payment of institutional fees or residence hall rent
5. Non-payment of accrued health services obligations
6. Failure to return equipment to an academic or non-academic department
7. Disciplinary reasons
8. Academic dismissal
9. Failure to satisfy Regentsí Test obligation
10. Failure to satisfy CPC requirements
To avoid "frozen" status it is important to be current with your obligations to the University. If your records should became "frozen", you should promptly resolve the difficulty. If you fail to resolve the "frozen" status, you will not be allowed to register for classes for the next semester, transcripts of your academic work will not be sent, you may not write checks in the business office, you may not be allowed to check out books in the Library, and your automobile may be impounded for continuous traffic violations.
It is clearly to your advantage to avoid the "frozen" record category.
You may check your
"frozen" status by contacting the Cashier's
to the Faculty
1. Undergraduate Student Status Committee: The committee recommends the school's admission requirements and the dismissal policy and considers exceptions to all academic regulations stated in the University catalog except for those matters expressly delegated to the Undergraduate Curriculum Committee. All recommendations of the undergraduate Student Status Committee are subject to the approval of the faculty. The following are examples of situations handled by the status committee:
a. Reinstatement after academic dismissal
b. Awarding the grade of "W" for withdrawing past the announced term withdrawal deadline
c. Term credit hour overload authorization
d. Granting credit for courses over ten years old
e. Requests to remove academic terms from cumulative grade point average computation
f. Waiver of residency requirements for graduation
g. Extension of an "I" (incomplete) status
2. Undergraduate Curriculum Committee: The Undergraduate Curriculum Committee receives, reviews and makes a recommendation to the faculty on requests for curriculum modifications to existing programs or curricula for new programs. The committee also receives petitions from students on exceptions to the curriculum requirements for graduation and course substitutions. A recommendation on each petition is submitted to the faculty.
3. Graduate Programs Committee: The Graduate Programs Committee receives, reviews, and makes recommendations to the Faculty on requests for new graduate curricula and modifications to existing graduate program curricula. The committee receives petitions from graduate students on exceptions to the curriculum requirements for graduation. The committee recommends admission requirements for the graduate programs and the policy on academic standing and considers exceptions to all academic regulations stated in the catalog pertaining to graduate students. The committee is also responsible for developing policies and procedures governing graduate programs and their administration, faculty, organizational structure, and instructional program. Recommendations of the committee are subject to the approval of the Faculty.
Student Records Policy
1. School officials within the institution who are not specifically listed with standard access but who may have been determined by the institution to have a legitimate educational need.
2. Authorized federal and state authorities including state educational agencies.
3. Accrediting organizations who need information for their accrediting functions.
4. Parents of a dependent student as defined by the Internal Revenue Code of 1954 after presentation of proper evidence of that dependency.
5. Officials with a lawful judicial order or subpoena provided the institution notifies the student of the order or subpoena prior to the institution's compliance.
6. Appropriate persons in connection with an emergency when the information is necessary to protect the health or safety of a student or other persons.
7. Agencies, sponsoring agencies, and institutions in connection with a student's application for or receipt of financial aid.
8. Directory information: Southern Polytechnic maintains student information in various forms. Students who desire that "directory information" not be released without consent should so notify the Student Records Office in writing. The following may be included as "directory information" unless notification is received to the contrary:
Student's name, address, telephone listing, date and place of birth, major field of study, class schedule, current enrollment status, participation in officially recognized activities and sports, weight and height of members of athletic teams, date of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student.
3. Individual Privileges
(please refer to: http://www.SPSU.edu/infotech/pandp/I3.html)
and Skateboard Policy
1. The service drive extending from Campus Drive to the loading area of the library, but not including the loading area of the library. This service drive runs between the administration building and Norton hall and does not include the pedestrian walkway closest to Norton Hall or the stairs leading from the library loading area to the upper campus
2. The stage area of the outdoor amphitheater. This does not include the long walkway extending from the academic building to the amphitheater, or the stairs located immediately behind the stage area. Skateboard use will be allowed only on the stage and on the seating steps associated with the stage.
understood that the primary use of the service drive and the amphitheater
will prevail in the event there is a conflict over use of space.
1. Hazing means any situation or action which (1) recklessly or intentionally endangers the mental or physical health or safety of a student or, (2) willfully destroys or removes public or private property for the purposes of initiation or admission into or affiliation with, or as a condition of continued membership in, an organization operating under the sanctions of, or recognized as an organization by the University including, without limitation, fraternities and sororities.
2. Examples of prohibited hazing follow. These examples are merely illustrative of specific forbidden practices and are not intended to be all-inclusive.
1. Any brutality of a physical nature, such as whipping, beating, branding, forced calisthenics, or exposure to the elements.
2. Forced consumption of food, liquor, drug, or any other substance.
3. Any activity which would subject the individual to extreme mental stress, such as sleep deprivation, or conduct which could result in extreme embarrassment.
4. Any willful destruction or removal of public or private property.
5. Placing a member or pledge in a situation of actual or simulated peril or jeopardy.
6. Undignified stunts or methods, either private or public, and/or any ordeal which is in any respect indecent or shocking.
7. Kidnapping or paddling.
for Hazardous Weather Conditions School Closing Information
When bad weather conditions exist, only two classifications will be used relative to the operational status of Southern Polytechnic.
Physical Plant and the University Police Department will be operated with
existing personnel when the campus is closed. The Library will be open, if
possible, for student use. The Student Center will be opened by the Student
Center staff; and, every effort will be made to provide food service for
Southern Polytechnic State University has established as one of its goals the implementation of affirmative action as part of its internal policies and procedures. Considerations related to full access for all students have become a normal part of admissions decisions, financial aid awards and all other areas of student affairs, including student housing, recreational programs, student government, student organizations, academic life, and student employment.
Grievance Procedures: All grievances or complaints alleging action of a discriminatory nature are the responsibility of the Affirmative Action Officer of the University. Matters relating to student grievances or complaints of discrimination, however, can be directed to the Dean of Students who will immediately coordinate his/her actions with the Affirmative Action Officer. Upon the receipt of a grievance or complaint, the Dean of Students and/or the Affirmative Action Officer will discuss the grievance with the aggrieved party. During this conference, alternative strategies will be discussed with the aim of resolving the complaint. Initially, attempts will be made to resolve the complaint informally, and this may include a joint conference between the accused and the aggrieved party in an effort to negotiate an agreement between the two parties. Should this or other informal strategies fail to resolve the complaint, a formal hearing will be convened upon the request of the aggrieved party.
The grievance panel will depend largely upon the nature of the complaint and may include the Student/Faculty Judicial Committee or a grievance panel chosen according to the procedures outlined in the Universityís "Equal Opportunity Grievance Procedures". The final determination of the grievance panel will be used by the Affirmative Action Officer in consultation with the aggrieved party.
The grievance hearing shall be conducted during normal working hours and all provisions of procedural due process will be adhered to, including the making of a tape recording of the proceedings. The committeeís recommendations shall be rendered according to the principle of preponderance of evidence.
At the conclusion of the hearing and within five working days, the hearing panel shall forward to the Affirmative Action Officer a summary of its report and a specific recommendation to the University for a settlement of the case. The committee may decide that there is no substance to the charges and recommend that no corrective action is necessary. The hearing panel will also have the right to recommend to the University through the Affirmative Action Officer any changes it feels necessary to correct a discriminatory practice.
The Affirmative Action Officer
will forward the hearing panelís recommendations to the President of the
University for final action. It shall be understood that the opinions and
recommendations offered by the hearing panel to the President are advisory
and no way binding as to the recommended course of action. After
consideration of the hearing panelís report, the President shall within five
working days make a final decision. Should the aggrieved party remain
dissatisfied with the Presidentís decision, appeals may be made by petition
to the Executive Secretary of the Board of Regents, pursuant to the by-laws
of the Board of Regents, Article 9, page xxvii.
Sexual Harassment Policy
Unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature constitutes sexual harassment when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individualís employment or academic advancement, (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions or academic decisions affecting such individual, (3) such conduct has the purpose or effect of unreasonably interfering with an individualís work or academic performance or creating an intimidating, hostile, or offensive working or academic environment.
Sexual harassment of any member of the University community is prohibited and will subject the offender to possible disciplinary action after compliance with procedural due process requirements. Sexual harassment is also prohibited by the University System of Georgia and by state and federal law.
For more complete
information on the Universityís Sexual Harassment Policy, please see SPSU
Policy and Procedure Manual, Section 890.0 (Sept., 1989). The policy is
available on-line at: http://fac-web.spsu.edu/pandp/pp890~0.htm.
Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Report
The law specifically requires the reporting of violent crime, burglary, and motor vehicle theft, as well as a summary of arrests and disciplinary referrals for liquor law violations, drug abuse violations and weapons possessions.
In compliance with this act, the statistics for the previous three years are available on the University Police Web page or you can obtain a hard copy of this report by contacting the University Police Department in Norton Dorm (Bldg. V).
SPSU is now required, upon written request, to disclose to the alleged victim of a crime of violence or a non-forcible sex offense, or to the alleged victim's next of kin (if the victim dies as a result of the crime or offense), the final results of any institutional disciplinary proceeding dealing with that crime or offense.
Sexual Assault Victimís Bill of Rights
1. The right to have any and all sexual assaults against them treated with seriousness; the right, as victims, to be treated with dignity; and the right for campus organizations which assist such victims to be accorded recognition.
2. The right to have sexual assaults committed against them investigated and adjudicated by the duly constituted criminal and civil authorities of the governmental entity in which the crimes occurred; and the right to the full and prompt cooperation and assistance of campus personnel in notifying the proper authorities. The foregoing shall be in addition to any campus disciplinary proceedings.
3. The right to be free from any kind of pressure from campus personnel that victims not report crimes committed against them to civil and criminal authorities or to campus enforcement and disciplinary officials; or report crimes as lesser offenses than the victims perceive them to be.
4. The right to be free from any kind of suggestion that campus sexual assault victims not report, or under-report, crimes because:
a. victims are somehow responsible for the commission of crimes against them;
b. victims were contributorily negligent or assumed the risk of being assaulted; or
c. by reporting crimes, they would incur unwanted personal publicity.
5. The same right to legal assistance, or ability to have others present, in any campus disciplinary proceeding that the institution permits to the accused; and the right to be notified of the outcome of such proceeding.
6. The right to full and prompt cooperation from campus personnel in obtaining, securing, and maintaining evidence (including a medical examination) as may be necessary to the proof of criminal sexual assault in subsequent legal proceedings.
7. The right to be made aware of, and assisted in exercising any options, as provided by State and Federal laws or regulations, with regard to mandatory testing of sexual assault suspects for communicable diseases and with regard to notification to victims of the results of such testing.
8. The right to counseling from any mental health services previously established by the institution, or by other victim-service entities, or by victims themselves.
9. After campus sexual assaults have been reported, the victims of such crimes shall have the right to require that campus personnel take the necessary steps or actions reasonably feasible to prevent any unnecessary or unwanted contact or proximity with alleged assailants, including immediate relocation of the victim to safe and secure alternative housing, and transfer of classes if requested by the victims.
10. In addition to the above rights, students, whether sexual assault victims or not, have a right to habitability in campus housing and in campus accommodations for which the University receives any compensation, direct or indirect.
Definition: For purposes of this sub-paragraph, "habitability" shall mean an environment free from sexual or physical intimidation, or any other continuing disruptive behavior by persons sharing rooms or their guests, that is of such a serious nature as would prevent a reasonable person from attaining their educational goals. Substantiated violations of the above-listed habitability provisions shall be corrected by campus personnel by relocation of the complainant to acceptable, safe and secure alternative housing as soon as practicable, unless the conditions of non-habitability demonstrate the necessity of immediate action by campus personnel.
Victims of sexual assault can obtain assistance from University Police, the Counseling Office, Campus Nurse, Residence Life and Judicial Programs Office, or the Dean of Students. In addition, there are other services available in the Marietta area including:
Rape Crisis Center (770) 428-2666
24-hour Hotline for information, counseling, and crisis intervention sponsored by the Cobb county YWCA.
Immune Deficiency Syndrome (AIDS) Policy
No admissions restrictions will be applied, and no effort will be made to identify a person with AIDS during the admission process.
Students with AIDS will not be denied assignment to a campus residence hall but specific decisions regarding housing assignments and roommates will be made on an individual basis utilizing medical personnel as necessary.
Individuals who have AIDS are expected to seek expert medical advice about their health condition and are obligated to conduct themselves responsibly in the interest of protecting others.
The University will conduct an ongoing education program for students, faculty and staff regarding the transmission and prevention of AIDS in order to promote rational decision-making and to minimize confusion and fear about this disease.
The University does not have an AIDS Testing Service on campus. Individuals interested in AIDS testing can talk with the campus nurse or contact one of the following for assistance:
Cobb County Health
Student Medical/Administrative Withdrawals
In consideration of the Buckley Amendment (Family Education Rights and Privacy Act of 1974), parents of dependent students can be consulted on a medical withdrawal action without the studentís permission. Consultation with parents of independent students can occur if knowledge of the situation is necessary to protect the health or safety of the student or other individuals.
Except in emergency situations, a student shall, upon written request, be accorded an appropriate hearing prior to final decision concerning his or her continued enrollment at the University. In emergency situations where there is a foreseeable danger that the student may be harmful to himself or herself or to other individuals, the Dean of Students or the Director of Judicial Programs may take immediate protective measures including interim suspension or administrative withdrawal. An appropriate hearing to review this action will be scheduled at a later time upon the written request of the student.
When a student is
administratively withdrawn under the provisions of this policy, the student
may request that the appropriate committee (Undergraduate Student Status
Committee or Graduate Programs Committee) consider awarding the grade of
"W" for all courses in which the student is enrolled for that
1. Oral expression
2. Listening comprehension
3. Written expression
4. Basic reading skill
5. Reading comprehension
6. Mathematics calculation
7. Mathematics reasoning
The psychological evaluation should include a full-scale intelligence test, a standardized individual achievement test, and psychoeducational tests relevant to the problem area.
Any student who suspects a learning disability but who does not have proper documentation can schedule a private evaluation with a qualified examiner. Documentation may be subject to approval by the Regents Center for Learning Disorders. The LD Coordinator can make appropriate referrals to examiners in the community, or at the Regents Center for Learning Disorders, but the individual student will be responsible for all related examination fees.
Special services and considerations are available through the ATTIC to any learning disabled student at Southern Polytechnic. All such services are implemented on an individual basis.
Note: See also Departmental Section
"Learning Disabled Student Services".
Political Campaign Material and Commercial Advertising
a. With the exceptions noted herein, the on-campus distribution of commercial materials offered for sale or to induce sales shall be prohibited. The distribution of newspapers shall be limited to regular subscribers or to vending machines placed at locations approved by the Vice President for Business and Finance.
b. Except for items specifically ordered by students or members of the faculty or staff for use in conducting official University activities, or for items offered to the general public in conjunction with authorized campus events, non-institutional persons shall be prohibited from posting, exhibiting or distributing commercial literature and materials on campus.
c. Individuals, including recognized candidates for public office, may distribute literature or non-commercial materials at locations on campus which are designated by the Office of Public Relations providing that the process of distribution does not interfere with regularly scheduled classes or similar campus activities or does not infringe upon the privacy of individuals. Distribution must be in the form of personal and voluntary acceptance. Such literature may not be placed on private property such as automobiles parked on campus.
d. All distributed material shall clearly identify the name of the organization or sponsoring persons and, except for official University announcements, shall ordinarily be moved within ten days of posting. Failure to remove such material shall be considered sufficient cause to deny future posting privileges.
The degree of class attendance required may vary with the course or the instructor. Each classroom/laboratory will set his or her attendance policy. Within the first calendar week or the first laboratory meeting of the semester the instructor will inform the students, in writing, of the attendance policy for that class. It is the prerogative of the instructor to determine grade penalties for absences. The instructor may reduce the course grade of any student who fails to meet the attendance requirements as set forth in the instructorís attendance policy. Students should understand they are responsible for all course material covered and that they are responsible for the academic consequences of their absences.
Students who are absent because of participation in approved University activities such as field trips, athletic events, etc., will be permitted to make up the work missed during their absences. Approval of such absences will be granted by the instructor only if advance notice in writing is given to the instructor.
Should the instructor be late in meeting a class or a laboratory period, students will wait a minimum of fifteen minutes. If during the fifteen minutes waiting period no notification to remain is given, students may leave without penalty.
Students who withdraw after the midpoint of the semester are not eligible for a grade of "W" except in cases of hardship as approved by the faculty. Normally, students withdrawing after the withdrawal deadline date receive a grade of "WF" for the course(s).
A request for a grade of "W" past the deadline date is properly made on a Petition to the Faculty form available at the Office of Student Records. The petitions must be completed, signed by the studentís major department head and bear sufficient documentation to support the hardship. The petition is reviewed by the Undergraduate Student Status Committee and students are advised in writing by the Records Office as to the action taken on the petition. Students should not assume that petitions requesting a grade of "W" will be approved until notification of the committee action has been received.
Incomplete petitions and/or failure to follow the prescribed procedures may result in the student not being approved for a grade of "W". The date that the completed withdrawal form or Petition to the Faculty (if later approved) is received by the Office of Student Records is the official date of withdrawal.
No student will be allowed to withdraw from a course after the final class day of the semester.
Students withdrawing from all classes during the refund period are entitled to a refund of a portion of the fees paid for the course(s). Students should consult the Academic Calendar to determine the date and amounts of refunds (if any) available. No refund will be given to a student who partially withdraws from the University.
Examination schedule conflicts are to be resolved as follows:
A. The course with the highest catalog number will reschedule the exam.
B. If two courses share the same numerical description, then the departmental designation first in alphabetical order reschedules the exam.
Students must inform instructors of exam conflicts at least one week prior to the exam.
If a student is scheduled to take three or more final examinations on the same day, the student may request his/her instructors to reschedule the exams. The procedure described above to resolve schedule conflicts applies. The courses with the two lowest catalog numbers are not rescheduled. (P & P 304.0 pp.3-4.)
For subjects including both class and laboratory work, both portions are considered essential and the grades on each will be combined at the end of the semester and reported as one. Failure in either class or lab may result in failure of the entire course.
A grade of "F" is assigned also if a student is removed from class under the provisions of the section on Academic Dishonesty.
WF Withdrawal After Deadline
The following symbols are approved for use in the cases indicated, but are not included in the calculation of the grade point averages.
IP In Progress
NR Not Reported
The cumulative grade point average may not include course for which a grade of "C" or better has been earned previously at Southern Polytechnic State University.
Quality Points are assigned as follows:
For each credit hour with a grade of
A four points
Appeal Process Approved Fall, 1993
1. The student must notify the faculty member of his or her intent to appeal a course grade within the semester immediately following the semester in which he or she took the course in question. The student should discuss the complaint with the faculty member involved as soon as possible. If the situation remains unsettled,
2. The student must discuss the complaint with the department head of the department in which the course was taken. The program head must then discuss the complaint with the faculty member. The program head shall inform the student and the faculty member of the recommendation. Both the student and the faculty member have the right to appeal that recommendation to the dean of the college or school which houses the course involved.
3. After listening to the complaint informally, the Dean, if requested by the complainant, shall begin the investigation of the grade appeal case by obtaining (if not already obtained) written statements from the student, faculty member, and the program head. The Dean shall inform the student and the faculty member of the Deanís recommendation. Both the student and the faculty member have the right to appeal that recommendation to the Vice President for Academic Affairs.
4. The Vice President for Academic Affairs shall inform the student and the faculty member of any decision made by the Vice President concerning the case. Both the student and the faculty member have the right to appeal that decision to the President of the University.
5. If the recommendation is appealed to the President of the University, the President shall inform the student, the faculty member, the program head, the Dean, and the Vice President for Academic Affairs of the Presidentís decision. The Presidentís decision is final.
Classification of Students
A student is classified at the end of each semester by the Office of Student Records on the basis of the number of credit hours earned toward graduation. The credit hours include all coursework for which the student has earned University level credits at Southern Polytechnic State University plus any transfer credits accepted by Southern Polytechnic State University.
Full-time Students Undergraduate students enrolled for 12 or more credit hours and graduate students enrolled for 9 or more credit hours are considered as full-time students.
Continuous Enrollment To remain continuously enrolled, a student must not have an absence of two or more consecutive semesters of matriculation at Southern Polytechnic State University.
Academic Standing (Undergraduate Students) It is required that each undergraduate student maintain a cumulative grade point average of 2.00 in order to graduate.
Deanís List Students who have earned 12 or more hours with a scholastic average of 3.50 or better for the current semester and who are not subject to any disciplinary action shall be on the Deanís List, which is published each semester.
Deanís Merit List Students who have earned 9 or more hours with a scholastic average of 3.50 or better for the current semester and who are not subject to any disciplinary action shall be on the Deanís Merit List, which is published each semester.
Good Standing A student eligible to enroll at Southern Polytechnic State University is in good standing.
Academic Probation A student whose cumulative grade point average falls below 2.00 will be placed on academic probation.
A student on probation may register for a maximum of 13 credit hours unless approval of the studentís major department head is granted to schedule additional hours (to a maximum of 18).
Continued Probation A student whose cumulative grade point average remains below 2.00 for two or more successive semesters of enrollment, but whose semester average is 2.00 or higher, may continue enrollment on probation. A student on continued probation may register for a maximum of 13 credit hours unless approval of the studentís major department head is granted to schedule additional hours (to a maximum of 18).
Academic Suspension A student whose semester grade point average is below 2.00 and whose cumulative grade point average is below 2.00 for at least two consecutive semesters of enrollment shall be academically suspended for unsatisfactory scholarship.
Transfer students admitted on "academic probation" and who do not attain the minimum scholarship requirement during their first semester of attendance at Southern Polytechnic State University shall be academically suspended for unsatisfactory scholarship.
Reinstatement A student who has been academically suspended for the first time at Southern Polytechnic State University must stay out at least one semester. After a break of at least one semester, the student may seek reinstatement. Reinstatement will be granted if the student files a Petition for Reinstatement no later than 20 working days prior to the beginning of the semester in which the student plans to re-enroll.
A student who has been academically suspended for the second time at Southern Polytechnic State University must stay out at least one year (12 months). After a break of at least one year, the student may seek reinstatement. Reinstatement will be granted if the studentís Petition for Reinstatement is approved by the faculty. Completed petitions must be filed with the Office of Records no later than 20 working days prior to the beginning of the semester in which the student plans to re-enroll.
Reinstated students will be placed on "continued probation".
Academic Dismissal After a second reinstatement, a student whose semester grade point average is below 2.0 and whose cumulative grade point average is below 2.00 shall be academically dismissed. A student on academic dismissal may not apply for reinstatement.
Academic Standing (Graduate Students) It is required that each graduate student maintain a cumulative grade point average of 3.00 in order to graduate.
A student whose cumulative grade point average falls below 3.00 will be placed on "academic probation."
A student whose cumulative grade point average remains below 3.00 for two or more successive semesters of enrollment, but whose current semester average is 3.00 or higher, may continue enrollment on probation.
A student whose current semester grade point average is below 3.00 and
whose cumulative grade point average remains below 3.00 for at least two
consecutive semesters of enrollment shall be academically dismissed for