Southern Polytechnic State University P & P No.: 304.0
Policy and Procedure Manual Date: November 1987
  Revised: March 1994
Course Objectives, Grading, and Evaluation of Students' Performance

This section describes the Board of Regents policy for grading students' performance, as well as Southern Tech's policies for grading, setting course objectives, giving tests and final examinations.

Grading System (BR 304)
All institutions of the University System of Georgia shall be on a 4.0 grade point average system. The following grades are approved for use in institutions in the determination of the Grade Point Average:

A Excellent 4.0 Quality  Points
B Good 3.0 " "
C Satisfactory 2.0 " "
D Passing 1.0 " "
F Failure 0.0 " "
WF Withdrawal after deadline 0.0 " "
The following symbols are approved for use in the cases indicated, but will not be included in the determination of the grade point average. "I" This symbol indicates that the student was doing satisfactory work but, for non-academic reasons beyond his control, was unable to meet the full requirements of the course. The requirements for removal of an "I" are left to the respective institutions; however, if an "I" is not satisfactorily removed after three quarters of residence, the symbol "I" will be changed to the grade "F" by the appropriate official. (See Southern Tech policy - Removal of an Incomplete "I", on page 2).

"W" This symbol indicates that a student was permitted to withdraw without penalty. Withdrawals without penalty will not be permitted after the mid-point of the total grading period (including final examinations) except in cases of hardship as determined by the appropriate official of the respective institution.

"V" This symbol indicates that a student was given permission to audit this course. Students may not transfer from audit to credit status or vice versa.

"K" This symbol indicates that a student was given credit for the course via a credit by examination program approved by the respective institution's faculty (CLEP, AP, Proficiency, etc.)

Cumulative Grade Point Average
The cumulative grade point average in each institution of the University System of Georgia will be calculated by dividing the number of hours scheduled in all courses attempted in which a grade of A,B,C,D,F, or WF has been received into the number of grade points earned on those hours scheduled. The cumulative grade point average will be recorded on the student's permanent record. Institutional credit shall in no way affect the cumulative grade point average.

Other averages may be computed by institution for internal uses as may be required.

Institutions are permitted to use other than the Uniform Grading System for the purpose of grading student progress in Developmental Studies.

Southern Tech's Grading Policy
In addition to the grading policies described above, Southern Tech has the following policies concerning grades:

Grade of "F"
This grade "F" is assigned for a student whose academic scholastic performance is unsatisfactory. If the course is required or if the student desires credit for the course, the course must be repeated at Southern Polytechnic State University with a passing grade before credit can be allowed, except as noted below.

Classes with Labs
For subjects including both class and laboratory work, both portions are considered essential and the grades on each will be combined at the end of the quarter and reported as one. Failure in either class or lab may result in failure of the entire course.

Academic Dishonesty
A grade of "F" is also assigned if a student is removed from class under the provisions of the section on Academic Dishonesty of the General Catalog.

Withdrawal After Deadline
If a student withdraws officially after the end of the fifth calendar week of the quarter, a grade of "WF" in a course is recorded and counted in the student's scholastic average as a failing grade.

Removal of an Incomplete ("I")
An incomplete must be removed during the next quarter in which the student is in residence. Otherwise, the registrar shall convert the "I" to an "F". If the course is required, the student must repeat it. At the end of the third quarter of nonattendance following the quarter the "I" was given, if the "I" has not been removed, then the course must be repeated if it is required. The "I" grade remains on the student's record, but is not reflected in the student's scholastic average.

To change a student's grade from "I" to another grade, the instructor fills out the appropriate form obtained from the departmental office and submits it to the department head, who then submits it to the appropriate Dean.

A student who has extenuating circumstances that do not permit his satisfaction of the requirements to remove an "I" from his record on his next quarter in residence can petition the appropriate committee (Undergraduate Student Status Committee or Graduate Programs Committee) for an extension. The committee will consider each request on its own merit.

"IP" In Progress
The "IP" grade is used in conjunction with selected institutional credit courses and only to indicate satisfactory progress at the end of a quarter when course requirements extend an additional quarter or quarters. The "IP" grade will not be counted in the student's scholastic average.

Grade Changes
Grades which have been assigned to students by an instructor may be changed no later than the end of the third quarter after that in which the grade was awarded. Grade changes must be initiated by the instructor. Grades included in the provision are "A", "B", "C", "D", and "F".

If the instructor determines that there are valid grounds for changing a student's grade, he or she obtains a form for grade change from the department, completes it and submits it to the department head, who then submits it to the appropriate Dean.

Statement of Course Objectives
All faculty members, both part-time and full-time, should make the objectives for their courses clearly known to their students. These objectives should be stated in writing and given to the students no later than the end of the drop-add period each quarter or the second meeting of a class that does not meet daily. These must also be on file in the departmental office.

Student performance should be measured against these clearly stated objectives. The performance standards should clearly set forth the procedures and methods to be used by students in turning work in, the penalty for failure to meet deadlines for turning work in, the exact grading procedures, the weighting of various assignments for grading purposes, and the penalty for excessive class absences.

All faculty members shall make available to each student in their classes each quarter, an evaluation of the student's academic progress in the class on or before the beginning of the fifth calendar week of the quarter. The evaluation must be in the form of graded/evaluated class assignments, examinations, papers or essays, or projects returned to the students on or before the deadline stated above.

Reporting of Final Course Grades
All course grade report forms are to be signed by the faculty member and the head of the department in which the course is offered.

Each department head is responsible for delivering the completed grade report forms for all the courses in the department to the registrar's office for entry on the students' permanent record cards.

The completed and signed Official Class Roll for each course must be retained in the departmental office. The department head is responsible for keeping these records in the office for a minimum of three calendar years.

Scheduling of Examinations on the Last Two Class Days
For courses in which students take a final examination, professors will not give tests or quizzes that have a value exceeding fifteen percent of the final grade on the last two class days of an academic quarter, as defined by the official academic calendar. On these final two days, professors in classes without a final examination may give tests or quizzes exceeding fifteen percent of the final grade.

Departmental Final Examinations
The faculty of each department will determine which courses offered by the department will include a final examination. In addition to other course objectives and standards for evaluation of students, the students will be informed of the final examination for each course.

The faculty of the department will determine whether students who have an average of "A" in a course may be exempted from final examinations. The departmental faculty will also decide which courses this exemption applies to, and students in courses that allow the exemption of the final exam will be notified by the faculty member as part of the course objectives and standards for evaluation.

Administration of Final Examinations
A schedule of final examinations will be prepared and distributed by the Planning Office.

All final examinations will be administered at the assigned time according to the published schedule. Prior written approval must be obtained from the Vice President for Academic Affairs in order to change the time for administering a final examination from the published schedule.

Examination schedule conflicts are to be resolved as follows:

A. The course with the highest catalog number will reschedule the exam.

B. If two courses share the same numerical description, then the departmental designation first in alphabetical order reschedules the exam.

Students must inform instructors of exam conflicts at least one week prior to the exam.

If a student is scheduled to take three or more final examinations on the same day, the student may request his/her instructors to reschedule the exams. The procedure described above to resolve schedule conflicts applies. The courses with the two lowest catalog numbers are not rescheduled.