Academic Regulations
 
Attendance Regulations, Credit for Duplicate Courses or Dual Credit, Auditing Classes, Maximum Credit Hours, Withdrawal From Classes, Progress Reports, Disruptive Behavior and Academic Dishonesty, Grading System, Cumulative Grade Point Average, Grade Changes, Repeat Courses, Credit by Examination, Credit for Courses Completed More than Ten Years Prior to Graduation, Classification of Students, Continuous Enrollment, Academic Standing, Academic Renewal, Regents' Testing Program, Graduation Requirements, Certificate Programs, Exceptions to Academic Regulations

Attendance Regulations
Classroom Attendance
There are no formal institutional regulations regarding class attendance. Each classroom or laboratory instructor sets his or her own attendance policy. Within the first calendar week of classes, or the first laboratory meeting, of the term the instructor will notify the students in writing of the attendance policy for that class. It is the prerogative of the instructor to determine and impose grade penalties for absences.  Students are responsible for all course material covered and any academic consequence of their absences.

Student Activity Absence
Students who are absent because of participation in approved university activities such as field trips and athletic events will be permitted to make up the work missed during their absences.

Late Instructor
Should the instructor be late in meeting a class or a laboratory period, students will wait a minimum of fifteen minutes. If during the fifteen-minute waiting period no notification to remain is given, students may leave without penalty.
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Credit for Duplicate Courses or Dual Credit
Credit may not be awarded for the same course twice, or for courses deemed so similar as to be considered the same.  For example, if a student completes PHYS 1111K (Trigonometry based Physics I) and then takes PHYS 2211K (Calculus based Physics I), only one may be counted as hours earned, and only one may be used for graduation purposes.
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Auditing Classes
The following rules apply to Audit courses:

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Maximum Credit Hours
Students may register for a maximum of:
 
Fall and Spring Student Type Maximum Hours
Undergraduate 18
Graduate 12
Summer
Undergraduate 14
Graduate 12
Students on Probation
Undergraduate 13
Graduate 12
For an exception to these maximums, see your program head.
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Withdrawal From Classes
Students desiring to withdraw from one or more classes before the midpoint of the term may do so by: After doing so, the student will be assigned a grade of "W" for those course(s). While a grade of ďWĒ does not count in the studentís cumulative grade point average, it does count in attempted hours for financial aid purposes and could effect a studentís eligibility for aid if there are repeated withdrawals.

Withdrawing After the Mid-Point
Students who withdraw after the midpoint of the term are not eligible for a grade of "WĒ except in cases of hardship or extenuating circumstances as approved by the faculty. (See Administrative Procedures for instructions.)  Students withdrawing after the withdrawal deadline date receive a grade of "WF" for the course(s), which counts the same as an "F" for grade point purposes.
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Progress Reports
Instructors will provide academic feedback as the course progresses.  Each course will have a portion of the cumulative class grade reported to the student prior to the midpoint of the total grading period.  Prior to the midpoint of the total grading period, all assigned and "turned in" graded class assignments and examinations will be graded and available to the student.  Instructors will make every effort to be available during their office hours for discussion of the student's progress in the course prior to the midpoint of the total grading period.
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Disruptive Behavior and Academic Dishonesty
A faculty member reserves the right to remove any student from his or her course if the student's behavior is of a disruptive nature or if there is evidence of academic dishonesty. In instances of disruptive behavior and/or academic dishonesty, the faculty member will discuss the circumstances with the student(s) before taking final action. In the event the student cannot be reached, he or she will be given the grade of "Incomplete" until such time as he or she can be reached. The student shall have the right of appeal of the faculty member's decision

Removal from a course under this provision will result in a grade of "F". A grade of "F" issued under these circumstances shall not be superseded by a voluntary withdrawal, and will be included in the student's cumulative grade point average calculated for graduation purposes.
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Grading System
Regular Grades
The following letter grades are used to specify the level of performance in academic courses and are computed into the semester and cumulative grade point averages:
 

 A Excellent  
 B Good  
 C Satisfactory  
 D Poor usually must be repeated if required for graduation
 F Failure course must be repeated if required for graduation
 WF  Withdrawal After Deadline A grade of "WF" in a course is assigned upon official withdrawal after the midpoint of the term, and is counted in the student's scholastic average as a failing grade.

Lab Grades
For subjects including both class and laboratory work, both portions are considered essential and the grades on each will be combined at the end of the semester and reported as one. Failure in either class or lab may result in failure of the entire course.

Other Grades
The following symbols are used in the cases indicated but are not included in the calculation of semester or cumulative grade point averages:
 

 I Incomplete This symbol indicates that a student was doing satisfactory work but, for nonacademic reasons beyond his or her control, was unable to meet the full requirements of the course.
  • An incomplete must be removed during the next term in which the student attends classes
  • Otherwise the Registrar's Office shall convert the "I" into an "F".
If after three terms of non-attendance following the term for which the "I" was given, the "I" has not been converted, the "I" grade remains on the student's record but is not reflected in the student's scholastic average.  If the course is required it must be repeated.
 IP In Progress This grade indicates that credit has not been given in courses that require a continuation of work beyond the term for which the student signed up for the course.  The use of this symbol is approved for thesis and project courses.  This symbol cannot be substituted for an I (incomplete).
 V Audit The "V" grade is assigned when a course has been audited. No credit is given. This grade may not be used at any future date as a basis for receiving course credit.
 W Withdrawal A grade of "W" is assigned when a student officially withdraws from a course before the midpoint of the term. Courses carrying the "W" grade will not be counted in the student's scholastic average.
 S Satisfactory This symbol indicates that credit has been given for completion of degree requirements other than academic course work.
 U Unsatisfactory This symbol indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work.
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Cumulative Grade Point Average
Computing the GPA
The cumulative grade point average determines the student's scholastic standing. The cumulative grade point average is computed by dividing the total quality points earned by the total number of credit hours for which the student has received a final grade of "A", "B", "C", "D", "F", or "WF".

Courses Taken at Other Institutions
Only courses taken at Southern Polytechnic State University are computed in the cumulative grade point average. Credits earned at other institutions, credit by examination, credits for which quality points are not assigned, institutional credit courses, and courses otherwise excluded by institutional policy are not considered when calculating the cumulative grade point average for graduation purposes.

Quality Points are assigned as follows:
 

Grade Quality Points
 A Four quality points are assigned
 B Three quality points are assigned
 C Two quality points are assigned
 D One quality point is assigned
 F Zero quality points are assigned
 WF Zero quality points are assigned

Graduate student grade point averages, for the purpose of remaining In good standing In or graduating from a program Is computed using only those courses In the major department and those courses approved by the program faculty.
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Grade Changes
Grades that have been assigned to a student by an instructor may be changed no later than the end of the third consecutive term following the term in which the grade was awarded. The instructor must initiate grade changes. Grades included in this provision are "A", "B", "C", "D", "S", "U", and "F".
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Repeat Courses
Students are free to repeat courses as many times as they like.  However, after a grade of ďCĒ has been earned, repeated courses will not count in the cumulative grade point average nor will the hours count toward graduation.

Courses that are transferred in are considered to have been completed with a grade of ďCĒ.

A student may not use the same course more than once in satisfying graduation requirements.
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Credit by Examination
Awarded at the Discretion of the Program Head
Student evaluation by standardized and/or program examinations may be used at the discretion of the program head as a basis for awarding credit for some courses.  These evaluations are available only to currently enrolled students.  A fee will be charged before the evaluation.

In order to receive credit by examination:

After the evaluation, the program head will make his or her recommendation for credit to the Registrar's Office.  The Registrar will notify the student in writing of the final disposition of the credit.
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Credit for Courses Completed More than Ten Years Prior to Graduation
Work completed more than ten years prior to the date of graduation may be credited toward degree program requirements with the approval of the student's major program head, or if the student's enrollment at Southern Polytechnic State University has been continuous since the course was taken.
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Classification of Students
Credit Hour
Definition of a Credit Hour - One credit hour corresponds to one hour per week of classroom work for a semester, or to three clock hours or its equivalent of laboratory work per week for a semester.

How a Student is Classified - A student is classified at the end of each term on the basis of the number of credit hours earned toward graduation. The credit hours include all coursework for which the student has earned college level credit at Southern Polytechnic State University, plus any transfer credit accepted by Southern Polytechnic State University.
 

Hours Earned Classification
0-29 Freshman
30-59 Sophomore
60-89 Junior
90 and above Senior

Full-time Students
Undergraduate students enrolled for 12 or more credit hours are considered full-time students.

Graduate students enrolled for 9 or more credit hours are considered full-time students.  Graduate students enrolled for 6 or more hours are considered full-time during summer term.
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Continuous Enrollment
To remain continuously enrolled, a student must not have an absence of two or more consecutive terms of matriculation at Southern Polytechnic State University, summer semester included.
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Academic Standing
In order to graduate

Dean's List
Undergraduate students who have earned 12 or more hours with a scholastic average of 3.50 or better for the current term and who are not subject to any disciplinary action shall be on the Dean's List, which is published each term.

Dean's Merit List
Undergraduate students who have earned 9 or more hours with a scholastic average of 3.50 or better for the current term and who are not subject to any disciplinary action shall be on the Dean's Merit List, which is published each term.

Good Standing
To be considered in good academic standing:

Academic Probation
Academic probation is assigned to: An undergraduate student on probation may register for a maximum of 13 credit hours unless approval of the student's major program head is granted to schedule additional hours (to a maximum of 18).

Continued Probation
A student whose cumulative grade point average remains below 2.00 for two or more consecutive terms of enrollment, but whose term average is 2.00 or higher, may continue enrollment on probation.

A student may continue enrollment while on probation.  However, if a student on probation fails to achieve a term grade point average of at least:

The student will be placed on Academic Suspension (dismissal for graduate students).

Academic Suspension
An undergraduate student whose semester grade point average is below 2.00 and whose cumulative grade point average is below 2.00 for at least two consecutive terms of enrollment shall be academically suspended for unsatisfactory scholarship.

Transfer students admitted on ďacademic probationĒ who do not attain a 2.00 grade point average during their first term of attendance at Southern Polytechnic State University shall be academically suspended for unsatisfactory scholarship.

Reinstatement
Upon the recommendation of the program head, and the approval of the Registrar, students who have been suspended may be reinstated on probation.

Reinstatement after the first and second suspensions shall be approved, provided that the program head recommends approval and provides an academic plan for the studentís success.  The student may be required to participate in workshops designed to improve academic performance.

Reinstatement after a third or fourth suspension shall be approved only after:

Students who have been suspended four times and who fail to achieve academic scholarship will be dismissed.  Dismissed students may be reinstated only upon recommendation of an academic Dean.
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Academic Renewal
Undergraduate students who have been readmitted or reinstated after a period of absence of five (5) calendar years or longer are eligible for academic renewal, provided they have not attended any post-secondary school during the five years. Academic renewal for the student signals the initiation of a new grade point average to be used for determining academic standing.

This provision allows University System of Georgia degree-seeking students who earlier had experienced academic difficulty to make a fresh start and have one final opportunity to earn an associate or bachelorís degree.

For complete details about this policy, see the Registrarís Office.
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Regents' Testing Program
Why a Regentsí Test
The Board of Regents of the University System of Georgia has directed that all students who participate in a program that leads to an undergraduate degree will demonstrate proficiency in reading and writing.  Students should participate in the test as soon as they finish English Composition II.  If they have not passed the test before they earn 45 hours of credit, they must enroll in Regentsí Remedial courses until they do pass the test.

Key Points
Detailed information on rules governing this policy can be found in SPSUís policy and procedure manual, or can be obtained from the Registrarís Office.  Key points of the program are:

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Graduation Requirements
Catalog for Graduation Evaluation General Requirements Graduation Petitions
A student must submit a formal petition for "Admission to Candidacy for a Degree" to the Registrar's Office:
No later than the end of the fourth week of the term preceding the expected term of graduation.
All Fall semester petitions for students not in school summer should be made in the Spring semester of that year, and co-op students should petition the term before a work term if the work term immediately precedes the term of anticipated graduation.

Students are allowed and encouraged to petition early.  It is much easier to update a petition to a later term than to attempt late processing.

Earning a Second Bachelorís Degree
To obtain a second bachelor's degree from Southern Polytechnic State University:

Requirements for a dual major are listed in the Curricula sections.

Honors
To receive honors, a student must have earned a minimum of 40 hours for the associate degree and a minimum of 60 hours for the bachelorís degree.  The follow GPAís apply to honors:
 

Honor Minimum Scholastic GPA
Summa Cum Laude 3.90
Magna Cum Laude 3.70
Cum Laude 3.50

Courses in a Minor
To receive a minor, a student must complete at least six hours of the upper division requirements for the minor at Southern Polytechnic State University.  Transfer credit may be used to satisfy the other requirements for the minor.
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Certificate Programs
Students admitted to a certificate program may apply the courses completed for the certificate toward a degree program if they are accepted to a degree program. Students admitted to a degree program will not be given certificates based on the completion of courses in a certificate program.
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Exceptions to Academic Regulations
Exceptions to the Academic Regulations of Southern Polytechnic State University may be made by the faculty or by the Registrar whenever a consideration of the student's complete record indicates that the application of a specific regulation will result in an injustice.  See Administrative Procedures for information on how to request an exception.
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