Leadership Council Minutes
Ballroom A - 2:00 PM
NOTE: At times, issues of
confidentiality may require that some items discussed in meetings be excluded
from these minutes.
Glenn Allen, Austin Asgill, Tom Ball, Bill Barnes, Richard Bennett, Renee
Butler, David Caudill, Lance Crimm, Tom Currin, Venu Dasigi, Ameen Farooq, Alan
Gabrielli, Steven Hamrick, Bob Homer, Ruston Hunt, Sonny Kim, Andrew McMorran,
Joyce Mills, Julie Newell, Mark Nunes, Ilseok Oh, Jeff Orr, Nikki Palamiotis, Phil
Patterson, Dawn Ramsey, Jeffrey Ray, Nancy Reichert, Han Reichgelt, Ronny
Richardson, Richard Ruhala, Becky Rutherfoord, Khalid Siddiqi, Denise Stover, John
Sweigart, Zvi Szafran, Andy Wang, and Tim Zeigler
Item 1. Updates
Szafran updated the Council on the following:
- Faculty Evaluation Process
As discussed at previous Academic Leadership and Deans Council meetings,
the Deans Council wants to move the evaluation of faculty process
online. The Faculty Senate has accepted
their request to establish an ad hoc
committee to develop an on-line alternative to the SIRs we currently use.
- Academic Integrity Policy
the ad hoc committee has
reached a conclusion on the look of the form and resolved outstanding
issues with the policy.
- Budget The BoR has submitted additions to the campus 8%
budget-cut scenarios to address a request for a possible 10% budget-cut
- Engineering The
University of Georgia and Georgia Southern are both seeking to offer
engineering programs. UGAs request
will be on the October Board of Regents agenda.
- Polytechnic Summit SPSU
will be hosting the next summit in May or June 2011. The planning committee met last week for
the first meeting and consists of over 25 volunteers. The committee will subdivide into six
working groups and will include an e-group to possibly establish an
electronic journal, Facebook page, etc.
Bob Brown is working on websites for the conference and for the
- Jeff Ray attended a
workshop recently on Engineering in 2020.
- Education Program George
Stickel stated that the proposal is almost ready for the Board of Regents
and that he hopes to have it finished by mid-October.
- NSF Conference Russ Hunt
and Austin Asgill attended a grant-writing conference recently at Spelman
College and found the information presented to be very useful.
- PSLSAMP Phil Patterson,
five faculty, and 37 students attended the annual conference
recently. Our students took first,
and second place in the Engineering category, as well as first place in the
- CSE and Continuing
Education are working together to offer a Network Administration program
through Continuing Education.
- Core Curriculum Alan
Gabrielli gave an update on the new core.
He stated that any new courses added to Area B must have an oral
communication component and that we need to rewrite the learning
objectives written for SACS to map to the core. Once completed, the learning outcomes
will be submitted to the Undergraduate Curriculum Committee for approval
and then to the Council on General Education for final approval.
- Advising, Retention, and
Graduation That this topic was discussed again recently in Senior Staff
and that our proposal to deal with these issues includes our QEP sections
of SPSU 1001. The School of
Computing and Software Engineering had over 150 students registered this
semester in the QEP sections and this represented 61% of their students
which exceeded the recommended 50% of new freshmen in CSE. As stated in our QEP proposal, next year
all departments will be required to offer SPSU 1001 or incorporate the
learning outcomes from SPSU 1001 into their departmental
orientations. Becky Rutherfoord
will share the SPSU 1001 learning outcomes in the near future.
- Interdisciplinary Programs
several departments are working on interdisciplinary programs and will
share information when appropriate with the Academic Leadership Council.
- SACS Final Report was
submitted on September 1, 2010.
Becky Rutherfoord and Bob Homer will be attending the annual SACS
meeting in December and will share information when they return.
- Graduate Enrollment hit
a milestone this semester with 701 students enrolled.
- Faculty Advisor Training
Becky will send out the names of faculty who still need to register for
- DegreeWorks the implementation
team will be on campus next week.
Khondra Moss will be our campus point of contact and we are
expecting to have a usable product by December.
- Graduation Petition
Process - The Registrars Office is looking at possibly changing the
petition to graduate process. Steve
talked about some ideas they have been considering to improve the
process. It was suggested to add
the petition to graduate deadline to the Zimbra calendar.
- Student Survey Bob Homer
asked the ALC to encourage their students to participate in a survey
coming out soon.
- New ETC Building October
14th is the scheduled material completion date. The walkway will be poured soon.
Item 2. Departmental Retention/Graduate Rate Plans
reminded the Council that each department must have their own retention and
graduation plan and that they are due by the end of December. He stated that departments should look at
impediments to student success and find solutions. Szafran and Hamrick will look at developing a
web report that will determine accurate graduation rates and asked the Council
to let them know what additional information may be useful in the report. Szafran also talked about faculty advising as
part of the annual evaluation process.
The new annual evaluation form has a section on faculty advising and
stated that faculty should talk about advising and what they are doing in this
area in their annual reports. Results of
the Early Warning System showed better faculty compliance than in the past with
99% participation rate this semester. A
new function in Banner confirms completion of Early Warning, mid-term,
and final grade entries with a confirmation message. All students tagged as not-engaged were
mailed a letter, emailed, and/or called by Student and Enrollment Services with
suggestions for improving academic performance.
Item 3. Summer Pay
draft proposal on recalculating summer pay for full-time faculty was
distributed for discussion. Szafran
talked about the major points in the draft and asked for input from the ALC
before sending the policy out to the faculty for review. There were some issues raised about small
enrollment and dual-modality courses. Payment
for large enrollment courses and special topics/directed study courses was also
discussed. Suggestions included banking
credit to the faculty member for these courses or paying them extra for large
enrollment courses and paying for special topics/directed study courses for
which faculty currently do not get paid.
The consensus at the last Deans Council meeting was to do neither of the
above but to give an equivalent amount directly to the department offering the
courses to spend as they wish on things such as travel or equipment.
Item 4. Pre-Tenure/Tenure Review
discussed problems we are having with inconsistent and/or incomplete pre-tenure
and tenure review packets and asked for suggestions on ways to improve faculty
submissions. All information related to
promotion and tenure is not in the same place and faculty have to look at the
Academics website for some information and refer to the various P&Ps for
other information and that all of this needs to be together. It was also suggested to have sample packets
available for faculty to review. Another
issue was that the notification date of eligibility of promotion and tenure
from the VPAAs Office does not allow sufficient time to secure outside
reviewers and needs to be changed and that our website is bad. After discussing these issues, Szafran
suggested we create an ad hoc
committee to come up with a standard form and vita to fill out and a
promotion/tenure manual. Julie Newell
agreed to take on this task but asked that the chairs give her feedback in a
timely manner. Han and Jeff Ray will
help with posting things on the website.
Julie also stated that policies should be enforced consistently so as
not to punish those who follow the rules.
Item 5. Emergency Planning and
asked what items might need to be addressed when it comes to emergency planning
and training and suggested that he, John Bauer (University Police), and Phyllis
Weatherly (Career and Counseling) could provide short half-hour training
sessions. Suggestions/topics from the
- Have Homeland Security
talk to campus
- How to handle student
- Understanding the
difference between evacuation versus staying put
- Identifing gathering places in an
- Best way and reasons to
contact University Police
- Legal/liability issues for
faculty/staff/students for providing aid to someone who gets hurt on
campus or is ill
- Lab safety
pamphlets are available from University Police and they will gladly provide
safety training to the departments. All
agreed this is a good idea. Zvi will
email the faculty for additional input and will share the results with Phyllis
Weatherly and University Police. Julie
Newell will begin putting stickers in public spaces/classrooms with the emergency
number to call that will be accessible even if the power goes out.
Item 5. New Business
- Parking continues to be a
problem and it was requested that the campus be informed when lot restrictions
change. There are also not enough
handicapped spaces available.
Szafran stated that this is being looked at.
- Stem Outreach Position
Alan requested input for the search committee make up and it was suggested
to have a representative from each school/division and others as needed.
adjourned at 4:09 PM.